For therapists, coaches & course leaders

The mood diary that does not end up in a drawer

A weekly online check-in instead of a paper booklet: same link, same questions, two minutes on the phone. Your clients stay with it — and you see the trajectory structured instead of not at all.

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Why paper diaries fail

Forgotten after two weeks

The booklet is at home, the pen is missing, evenings are tiring — and the next session sees a diary with three entries. The exercise fails not on willpower but on friction.

Illegible and unanalysable

Even when entries happen: six weeks of handwritten notes can barely be skimmed in a session, let alone compared. Patterns — good weeks, bad triggers — stay invisible.

Mood apps belong to the app vendor

Recommend a tracking app and your clients' mood data ends up with a (usually US) vendor — ad-funded, disconnected from your work. What you see of it: nothing.

How the check-in becomes a habit

  1. 1

    Define your diary format

    Mood as a scale, energy, sleep, one mindfulness question ("What were you grateful for this week?"), free text for notable moments. Your method, your questions — set up in five minutes, faster with AI help.

  2. 2

    One link, the same every week

    The client bookmarks the link or gets it as a recurring calendar reminder. No login, no app install, two minutes on the phone — the barrier is as low as sending a message.

  3. 3

    The trajectory arrives structured

    Every check-in lands time-stamped in your workspace. Before the session you skim the weeks in context: when did the mood tip, what preceded it? The conversation starts at the patterns, not at trying to remember.

Features for diary practice

Repeatable completion

The same link accepts a new entry every week — no mailing, no new links.

Scales & choice questions

Mood, energy, sleep quality as scales — comparable across weeks instead of guessing from prose.

Data with you, not with an app

Mood data sits GDPR-compliant on German servers in your account — DPA included.

Phone-optimised

One question per screen, big touch targets — the check-in fits the wait at the bus stop.

Password protection

Optionally secure the diary with a password only your client knows.

Freely worded

Gratitude questions, body-scan reflection, trigger log — the form follows your method.

Cheaper than printed diary booklets

Free to start (3 forms, 100 responses/month — enough for ~25 clients on a weekly check-in). Pro at €12/month: unlimited, your branding, AI included.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions about the digital diary

Capturing mood data online — what about privacy?
Mood and wellbeing entries count as health data under Art. 9 GDPR. Questee hosts exclusively in Germany, transfers encrypted, stores tenant-isolated and provides the Art. 28 GDPR DPA. Unlike mood apps there is no ad profiling and no sharing — the data belongs in your work, nowhere else.
Why not a ready-made mood tracker from the app store?
Three reasons: the data sits with the app vendor (often US, often ad-funded) instead of with you; the questions are generic rather than tailored to your method; and you never see the entries unless the client shows you their phone. With your own Questee form, questions and answers belong to your work.
How do I get clients to actually stick with it?
Three levers: brevity (four to six questions, under three minutes), a fixed anchor (e.g. Sunday evening, as a recurring reminder in the client's calendar) and resonance — visibly pick up the entries in the session. Clients who notice the check-ins improve the session keep completing them. An empty paper booklet never gives that feedback.
Can the client see their earlier entries?
The form is deliberately a submission channel: each check-in is a fresh entry, and the collected answers sit with you. Many therapists turn this into a ritual: they bring the trajectory into the session and look back over the weeks together with the client — a guided review instead of lonely scrolling.
Does the diary replace therapy or diagnostics?
No — it is a companion instrument in your hands. Questee makes no diagnoses, issues no automatic health assessments and replaces neither therapy nor crisis intervention. Professional interpretation of the entries remains entirely with you as the accompanying professional.
Can I run different diaries for different clients?
Yes — one form with its own link per client or per programme, keeping trajectories cleanly separated. Duplicate a proven diary and adapt it for the next client instead of rebuilding each time. No form limit on Pro.
Does this also suit mindfulness courses with groups?
Very well indeed — a shared weekly check-in for the whole course (anonymous if you wish) shows you how the group experiences the practices and where resistance arises. For participants, the weekly check-in doubles as a gentle reminder of the practice itself.

Make the diary a habit, not homework

Create the check-in, share the link, watch the trajectory grow. Start free — your first diary is ready in five minutes.

Create diary now