For nurseries with their own kitchen & catering

Capture allergies — one current source for kitchen and group

Parents report allergies, intolerances and emergency medication via a structured form — with explicit consent. Kitchen and group work from the same current record instead of laminated lists from the year before last.

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Where is your allergy information right now?

Scattered across folders, lists and heads

The nut allergy is in the 2023 admission folder, the lactose intolerance on the kitchen list, the new egg allergy only in the key worker's head. Three places, three versions — none complete.

The kitchen learns of changes last

New diagnosis from the paediatrician? Parents mention it to the group at drop-off — and it takes days for the information to reach the kitchen. With a genuine food allergy, those are days of risk.

Cover staff are in the dark

Floaters, temps, new colleagues: whoever supervises breakfast must know which child cannot tolerate what. If that information only travels by word of mouth, child safety depends on corridor gossip.

One capture, one current record

  1. 1

    Set up the allergy form with consent

    Allergies and intolerances as a choice list plus free text, severity, emergency medication, doctor's notes — and the parents' explicit consent to processing this health data (Art. 9 GDPR), documented right in the form.

  2. 2

    Parents report — at admission and on changes

    The link is part of admission and stays active afterwards: when a new diagnosis arrives, parents simply fill in the form again — on their phone, no app, in German or English. The setting is notified immediately.

  3. 3

    Kitchen and group see the same record

    All details structured in one place: the kitchen plans meals from the current overview, the group knows at breakfast, cover staff get up to speed in minutes — no laminated list from the year before last.

Built for children's health data

Allergies are health data under Art. 9 GDPR — specially protected for children.

Consent documented

The guardians' explicit consent is captured in the form with a timestamp.

Hosted in Germany + DPA

Health data stays on German servers — with a data processing agreement for your provider.

Conditional logic

Emergency medication questions only appear for severe allergies — the form stays short for everyone else.

File upload

Upload the allergy passport or doctor's certificate directly — everything with the report, nothing in the pigeonhole.

Multilingual DE/EN

International families report precisely in English — with allergies every detail counts.

Instant notification

New report or change? Management and kitchen learn by e-mail — the same day, not weeks later.

Child safety without per-child licences

Free for small settings (3 forms, 100 responses/month). Pro at €12/month: unlimited forms, your own logo, AI included — cancel monthly.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

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Questions about allergy data in nurseries

Do we really need consent — the information protects the child, after all?
Under Art. 9 GDPR, health data may only be processed under specific conditions — the guardians' explicit consent is the cleanest basis and can be collected right in the form, documented with a timestamp. That protects not only the child but also your setting: you can prove at any time on what basis you process the data. Best agree the exact wording with your provider's data protection officer.
Why not keep the laminated list in the kitchen?
The laminated list is exactly as current as the day it was laminated. Every new diagnosis means: print a new list, swap out the old one, hopefully everywhere. With a digital source there is only one record — and it is always current. You can still print an overview for the kitchen wall, but the source behind it never goes stale.
How is this different from a Google Forms questionnaire?
Three things: first, storage — Google Forms puts children's health data on US servers, which hardly any provider's data protection officer will approve. Second, the Art. 28 GDPR DPA, which Questee provides. Third, functional depth: conditional logic for severity levels, file upload for allergy passports and documented consent are not — or only awkwardly — possible in Google Forms.
How do mid-year changes reach us?
The form link stays permanently active — for a new diagnosis, parents simply fill it in again. Management and kitchen receive an instant e-mail notification. So a day passes between the paediatrician appointment and the updated kitchen record — not several weeks.
Can parents attach the allergy passport or a certificate?
Yes — via file upload right in the form. A photo of the allergy passport or a PDF from the paediatrician, everything lands in one place together with the report. No sheet in the pigeonhole that takes days to reach the right folder.
Do parents need to install an app or register?
No — open the link, fill it in, done. Works in any phone browser, no account, no app store. For a safety-critical topic like allergies it matters that genuinely every family can take part — including those with little tech experience.
Does this replace the doctor's certificate or the emergency plan?
No — the form structures the parents' details and collects documents; it does not replace medical judgement. Whether a medical emergency plan is needed and how medication is handled in the setting remains agreed with parents, paediatrician and provider as before. The form ensures that this information reaches you completely and currently.

One source for allergies — always current

Set up the form with consent, send the link to all families — kitchen and group work from the same record from now on. Start free.

Start the allergy form