For site managers & construction firms

The site diary written on the site — not in the office at night

Daily report in five minutes from your phone: weather, trades on site, progress, notable events — with photos of the actual state. Documented without gaps for when it matters later.

Create daily-report form
What goes in the report?

~5 Min per daily report right on site — instead of evening office reconstruction

Why the backfilled site diary costs you dearly

By evening, nobody remembers the weather

Was the shower before or after the concrete pour? How many people did the electrician have on site? Whoever backfills in the evening estimates — and exactly those estimates get torn apart when construction delays are disputed.

Useless as evidence in a dispute

Patchy entries, missing days, no photos: when claims or disruption notices end up in court, what counts is timely, continuous documentation. A diary with week-long holes helps nobody — except the other side.

Notes, Word files, WhatsApp chaos

Notes on the clipboard, photos in a private WhatsApp history, the Word template on the office PC: three places, no system. At project closeout, someone spends hours piecing together what belongs together.

How Questee makes your site diary manageable

  1. 1

    Create the daily-report form once

    The fields a site diary needs: date, project, weather and temperature, trades on site with headcount, work performed, notable events (disruptions, instructions, visits), photo upload. Generated by AI in 30 seconds, adapted to your projects.

  2. 2

    The site manager completes it on site — before leaving

    Five minutes on the phone, one question per screen, chunky buttons for work-glove weather. Photos of the progress straight from the camera into the form. No signal in the shell building? Save the draft and submit at the van.

  3. 3

    A gapless file instead of a paper chase

    Every report is a timestamped record with photos — retrievable per project, exportable, searchable. For a claim, at handover or in a dispute you pull the documentation in minutes, not days.

Built for dirty hands and packed days

Mobile first

One question per screen, large touch targets — made for filling in while standing on site.

Photo documentation

Progress, defects, disruptions — photos straight from the camera into the report, not into a private chat.

Save & resume

Enter trades in the morning, add photos in the afternoon, submit in the evening — one report, one day.

Conditional logic

Disruption detail questions only when "notable event" is ticked — the normal case stays short.

Report to the office

Every submitted daily report lands instantly in the office inbox — no retyping, no follow-up calls.

GDPR & hosted in Germany

Project data and site photos on German servers with a DPA — instead of scattered across WhatsApp groups.

A site diary at a tradesman's price

Free to try (3 forms, 100 responses/month). Pro at €12/month (€9/month annually): unlimited forms and reports, your company logo, AI included — a fraction of what construction software costs per user.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

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Questions from a site manager's day

What belongs in a proper site-diary entry?
Proven and relevant in disputes: date and project, weather with temperature (morning/midday), trades and firms on site with headcount, work performed, material deliveries, notable events such as disruptions, client instructions or visits, plus photos of the progress. You define exactly this structure in the form — then no required field is ever missing again.
Does a digital site diary hold up in court?
The evidential weight of a site diary depends mainly on timeliness, completeness and plausibility — not the medium. A report completed daily on site with timestamps and photos is far more convincing than a Word document backfilled weeks later. The legal assessment of an individual case is your lawyer's job; the form ensures there is something solid to assess in the first place.
Why not Craftnote or 123erfasst?
Those are fully-grown construction platforms with project management, time tracking and more — strong, but oversized for many firms under 50 people, and per-user pricing adds up fast. If your actual problem is "the daily report isn't kept, or kept too late", a focused form solves exactly that for a fraction of the cost — with zero training effort for the crew.
And why not just keep using the Word template?
Because the Word template lives on the office PC — and that is exactly what creates evening backfilling from memory. The form is where the report happens: on the phone at the site. Add required fields (no forgotten weather), photos in the same record, and a searchable archive instead of 87 files called "DailyReport_final_2.docx".
Does it work with poor signal on site?
The report can be saved as a draft and submitted later — fill it in inside the shell building and send once you are back at the van with signal. Completing it does require a connection; Questee does not work fully offline. In practice, signal at the site fence is almost always enough.
Can several site managers use the same form?
Yes — one form, one link, any number of people filling it in. Each report asks for the project and the site manager's name, so the office can filter by project and person. The whole firm keeps one consistent diary format instead of three different paper systems.
Are site photos and project data stored GDPR-compliantly?
Yes — hosting exclusively in Germany, encrypted transfer, tenant-isolated database and the Art. 28 GDPR DPA. It is the clean alternative to the WhatsApp site group, where photos with identifiable people and client data sit on US servers in the foreman's private account — a privacy risk a form simply switches off.

From tomorrow, your site diary is written on the site

Generate the daily-report form with AI, send the link to your site managers, done. Start free, no contract.

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