For car-sharing clubs & cooperatives

The membership application that no longer ends up in a paper binder

Online application with licence upload and SEPA details — complete and legible before the board reviews it. An evening with a paper pile becomes a quarter of an hour at the screen.

Digitise your application
How it works

~20 Min of volunteer time saved per new member — no retyping, no chasing

Volunteering should not mean paperwork

Paper applications, data in binders

Print, hand out at the info evening, collect half of them back. Completed applications sit in a binder at the treasurer's — nothing searchable, and at the AGM yet another IBAN is missing.

The licence copy hurdle

No licence proof, no vehicle access — but who owns a photocopier these days? So photos arrive by email, by messenger, or a board member photographs the licence at handover. Scattered, insecure, annoying.

Retyping SEPA mandates after work

Deciphering handwritten IBANs, transferring them into the club records, spotting digit swaps only when the direct debit bounces. A board member does this unpaid at the kitchen table — month after month.

How your club takes on members

  1. 1

    Set up the application once, digitally

    Contact details, membership type (active, supporting, household), licence upload (front and back), SEPA details for fees and trip costs, articles and privacy confirmation via checkbox. The link goes on the club website and onto the flyer as a QR code.

  2. 2

    New members complete it — fully or not at all

    Required fields prevent half-finished applications, the IBAN is checked for plausibility, the licence is photographed straight from the phone camera. Anyone interrupted saves a draft and continues later.

  3. 3

    The board reviews and admits

    Every application sits complete and legible in the dashboard: details, licence photos, mandate. The board reviews licence and admission per the articles as before — just without the paper chaos. Data moves into your member records via export.

Fits clubs and cooperatives

Licence upload

Front and back straight from the phone camera — stored securely instead of in a messenger history.

SEPA details captured cleanly

IBAN as a validated required field — no more digit swaps from handwritten forms.

Conditional logic

Supporting members who will not drive skip the licence section automatically.

Draft saving

Licence not to hand? Pause the application and finish later via the same link.

Board notification

New application, email to the board address — nobody has to check actively.

GDPR & German servers

Licence and bank data hosted tenant-isolated in Germany, DPA included.

Made for club budgets

The Free plan (3 forms, 100 responses/month) is fully sufficient for most car-sharing initiatives. If your club grows, Pro is €12/month — with your own logo and unlimited forms.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from club practice

Are we allowed to collect licence photos online at all?
Yes — checking the licence is a legitimate interest or contractual necessity for car-sharing. What matters is the how: encrypted transfer, storage in Germany, access only for the board and deletion after the check or on leaving. That is exactly what Questee provides — far cleaner than photos in messengers or inboxes. The legal framing for your articles stays a club matter, as usual.
Does Questee also collect fees via SEPA?
No — Questee captures the SEPA mandate details in a structured, validated way; collection continues through your club bank or club software. That is deliberate: direct debit belongs in the treasurer's hands. You save the retyping, not the control.
Does Questee verify the licence is genuine?
No, and we do not claim to: the visual check is your club's job — many initiatives inspect the original in person at key or card handover anyway. The form ensures the photos are complete, legible and securely filed before that appointment happens.
Where is our members' data stored?
Exclusively on servers in Germany, transferred encrypted and stored tenant-isolated — no US cloud. We provide the Art. 28 GDPR processing agreement, which makes the data-protection item at your next AGM quick to answer. Departed members are deleted with one click.
Is the free plan enough for our club?
Very likely yes: 3 forms and 100 responses per month easily cover the membership application, a damage report and a member survey — few initiatives admit more than 100 members a month. On the free plan the form carries subtle Questee branding; if that does not bother you, you never pay.
What about members without a smartphone?
The form runs in any browser — on a laptop or the library PC too. And for the few who refuse digital entirely, the paper form remains as an exception: a board member then enters the data via the form link themselves. Everything still ends up in one place.
Why not just a PDF form on the website?
The PDF has to be printed, comes back photographed or half-filled, and cannot handle licence photo uploads at all. An online form validates required fields and the IBAN instantly, accepts photos and delivers structured data instead of attachments. The difference is many volunteer hours a year.

More time for sharing, less for paper

Set up the membership application digitally, QR code on the flyer, receive complete applications. Free for your club.

Start for free