For caterers & event gastronomy

Catering enquiries with all details for your costing

Structured enquiry form for your website: date, venue, guest count, occasion, budget, dietary needs, equipment. You cost immediately instead of three phone calls — and send the quote the same day.

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What gets asked?

~3 Telefonate of follow-up calls saved per enquiry before costing can start

Recognise this enquiry?

"What does catering for 50 people cost?"

No date, no venue, no occasion, no budget. Without these you cannot cost anything — so the follow-up ping-pong by phone and mail begins.

Costing after kitchen close

Kitchen and service by day, sorting enquiries and typing quotes at night. Dietary needs and equipment requirements are still missing — the next query awaits.

The fastest wins

The customer asks three caterers in parallel. Whoever sends a concrete, costed quote first wins the job — not whoever cooks best.

How Questee fixes this

  1. 1

    Enquiry form on your website

    Customise the "catering enquiry" template: your menu lines, service levels and delivery areas. Share via link or embed directly on your website.

  2. 2

    The customer guides themselves

    One question per step: date, venue, guest count, occasion, budget range, dietary needs (vegan, gluten-free, halal), equipment and staff. Conditional logic only asks about tableware and furniture if the venue provides none.

  3. 3

    Fully costable in your inbox

    Every enquiry arrives structured by e-mail — all costing-relevant details at a glance. Write the quote, send it the same day, win the job.

What caterers actually need

Structured date & time

Event date, setup time and service start as real date fields — no "sometime in June" free text.

Dietary needs capture

Vegan, vegetarian, gluten-free, allergies — with counts per category so the kitchen can plan.

Conditional logic

Equipment questions only if the venue provides none. Buffet details only when buffet is chosen.

Budget range question

Capture budget as a range — you cost to fit instead of missing the mark.

Instant notification

Every enquiry lands in your inbox immediately, structured — readable between two service rounds.

Hosted in Germany

Customer data GDPR-compliant on German servers — important for corporate clients with procurement policies.

Cheaper than one lost job

Free to try (3 forms). Pro for daily operations (unlimited forms, 10,000 responses/month) — without lead commissions like event portals.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Answers from catering practice

Doesn't a long form scare customers away?
That's why one question per screen: the customer always sees one question and a progress bar — it feels like a short dialogue, not a bureaucratic form. Conditional logic skips everything irrelevant. Someone who really needs catering for 50 happily answers 10 guided questions — it saves them the three phone calls too.
What's the difference to event lead portals?
Portals sell the same enquiry to several caterers at once — you compete on price and pay per lead. The Questee form sits on YOUR website: the enquiry is exclusively yours, costs no commission, and the customer was already interested in you.
Can I embed the form on my website?
Yes — via iframe, script embed or as a popup button. Alternatively just share the link (also as a QR code for flyers and trade-fair stands). The form adapts automatically to mobile and desktop.
How do I sensibly ask about allergies and dietary needs?
The template uses a multi-select (vegan, vegetarian, gluten-free, lactose-free, halal, kosher) plus a count field per category and a free-text field for allergies. The kitchen gets plannable quantities instead of "a few vegetarians too".
Do I get the enquiries as a list for weekly planning?
Yes — all responses live in a table view and export as CSV, e.g. for purchasing and staff planning. Every new enquiry additionally arrives instantly by e-mail.
What about enquiries outside my delivery area?
You ask for the event postcode early in the form. With conditional logic you can show a notice for locations outside your radius ("travel charged separately") — no surprises in the costing later.
Do I need technical skills?
No — pick the template, adjust texts and menu lines, copy the link. The AI builder helps with customisation: describe your catering in one sentence and matching questions are suggested. No code, no agency.

Your next quote goes out the same day

Start template, adjust menu lines, put the link on your website. Free trial, no contract.

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