For clubs & non-profits

Recruit volunteers — and never lose an interested person again

One form captures availability, skills and background-check status in a structured way — instead of scattered emails, calls and corridor chats. You see at once who fits where.

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This is how committed people get lost

Interest fizzles out in the inbox

An email to info@, a call to the chair, an "I would love to help" after training. Three channels, no system — and whoever hears nothing for two weeks volunteers elsewhere.

Nobody knows who can do what

The new volunteer is a graphic designer and could have done the club poster — but she was only asked if she can sell cake on Sundays. Skills go undiscovered because nobody captures them.

Background-check status: paper chaos

Youth work requires an enhanced background check — but who has shown one, who still needs to apply? The overview lives in one person's head or an outdated list.

How Questee turns interest into commitment

  1. 1

    Set up the volunteer form once

    Capture what you really need to know: areas (youth, events, admin), time availability, skills, background-check status. The AI drafts it in 30 seconds — you adapt it to your club.

  2. 2

    The link wherever interest sparks

    On the club website, in the newsletter, as a QR code on the noticeboard. Whoever wants to help completes the form in five minutes on their phone — even after training, while motivation is fresh.

  3. 3

    Review and deploy, structured

    All interested people in one place: who is free on Tuesdays, who knows bookkeeping, who still needs a background check. You respond with purpose — and nobody waits in vain.

Built for recruiting volunteers

Questions adapt to the area

Conditional logic: the background-check question only appears when someone picks youth work.

Multi-select for skills

Trades, design, bookkeeping, social media — volunteers tick what they bring along.

Instant notification

Every new expression of interest reaches the right committee member by email — none fizzles out.

Save and resume

Anyone interrupted continues later via the same link — no half-finished applications.

GDPR-compliant in Germany

Volunteers' personal details stay on German servers — with a DPA, without the US cloud.

Volunteering costs enough time — the tool costs nothing

Free plan: 3 forms, 100 responses per month — more expressions of interest than most clubs dream of. Pro with your own branding starts at €9/month billed annually.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from volunteer coordination

May we even ask about background-check status?
The status, yes — i.e. whether an enhanced background check exists or still needs to be applied for. The certificate itself should only be inspected, not stored permanently; that is the standard youth-work recommendation. The form captures the status; inspection remains an in-person step.
Is volunteer data stored GDPR-compliantly?
Yes — hosting exclusively in Germany, encrypted transfer, tenant-isolated database and an Art. 28 GDPR DPA. You can delete entries at any time, for instance when someone withdraws their interest. That covers your duties as data controller without legal headaches.
Why not just keep using email and phone?
Because information goes systematically missing: nobody asks about skills and availability on the phone, and emails to info@ are read by whoever happens to check. The form asks everyone the same questions — and everything lands in one place instead of five inboxes.
Does a form not put people off?
A short, friendly form actually signals professionalism: it shows your club takes commitment seriously and is organised. Length matters — five to eight questions are enough for first contact. Details follow in the personal conversation afterwards.
Can one form cover several volunteering areas?
Yes — that is exactly what conditional logic is for. Pick "youth work" and the background-check question appears; pick "events" and you get the weekend-availability question. One link for everything, but each person only answers what applies.
What does this cost our club?
Nothing, as long as the free plan suffices: 3 forms and 100 responses per month are plenty for expressions of interest. Only if you want unlimited forms or your club logo instead of Questee branding does Pro from €9/month billed annually make sense.
How quickly should we get back to interested people?
Within a few days — motivation is perishable. With email notifications for every new submission you never miss one, and since availability and preferred area are already captured, your reply can be concrete straight away: "Fancy coming along next Tuesday?"

The next "I would love to help" no longer disappears into thin air

Set up the form, put the link on the club website, welcome volunteers in a structured way. Free and no IT skills needed.

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