For nurseries, creches & family centres

Organise your parent café — without the sign-up sheet in the hallway

Sign-up and bring-along coordination for parent cafés, summer fêtes and craft afternoons in one form: who is coming with how many people, who brings cake, who brings drinks? You know in advance — not just on the day.

Create the event form
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0 Listen left to retype, photograph or decipher after the noticeboard round

The usual chaos before a parent event?

Half the parents never see the notice

Anyone who drops off in a rush and sends the babysitter in the evening walks past the hallway list for months. Exactly the families you want to reach are the ones the notice never reaches.

Three cakes, no drinks

On the bring-along list everyone writes whatever comes to mind — and you end up with five sponge cakes and zero coffee. Coordinating means phoning around afterwards or putting notes in pigeonholes.

Flying blind until the day itself

Will 15 people come or 60? How many children, chairs, how much coffee? The hallway list will not tell you reliably — so you plan on a hunch and regularly miss.

From noticeboard to sign-up link

  1. 1

    Create the form in 30 seconds

    Describe your event to the AI — "parent café on 14 June, sign-up with headcount and bring-along selection" — and the form is ready. Set categories like cake, savoury and drinks as choices so not everyone brings the same thing.

  2. 2

    Parents sign up on their phone

    Link in the parent e-mail, QR code on the noticeboard — parents sign up in a minute, no app, no account, in German or English. Including the families who never stop at the notice.

  3. 3

    You plan with real numbers

    Headcount, number of children and bring-alongs come together in a structured view — you always see how many are coming and whether drinks are still missing. Plan chairs, coffee and space with numbers instead of gut feeling.

Everything you need for parent events

Headcount built in

Capture adults and children separately — you know in advance how many chairs and cups you need.

Bring-along coordination

Categories as choices instead of free-text sprawl — cake, savoury and drinks balance out far better by themselves.

No app for parents

A link or QR code is enough — works on any phone, no installation, no registration.

Multilingual DE/EN

International families sign up in English — everyone feels invited, not just German speakers.

GDPR-compliant

Family names and contact details stay on German servers — not in a WhatsApp poll.

E-mail notification

Every new sign-up lands in your inbox — track responses without walking past the list.

Made for parent-café budgets

Free fully covers parent cafés & co.: 3 forms, 100 sign-ups per month, €0. If you run many events year-round and want your own logo, take Pro at €12/month.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions about parent events

Why not just a poll in the WhatsApp group?
Aside from privacy — WhatsApp stores data on US servers and exposes everyone's number to everyone, which is why supervisory authorities advise settings against it — a chat poll cannot coordinate bring-alongs or collect headcounts. With 40 families, replies drown in the message stream. A form collects everything in a structured way, and nobody has to join a group.
Can we prevent everyone from bringing cake?
Yes — set up bring-alongs as choice categories (cake, savoury, fruit, drinks) instead of free text. Parents see the categories and spread out automatically. You can see live which category is still empty and point to it in the reminder e-mail: "We still need drinks!"
Is this not too technical for our parents?
No — the opposite is the point: parents open a link and tap through a few questions, one per screen. No app, no account, no password. That is easier than the noticeboard, which requires a pen and the right moment in the hallway. And for the traditionalists: you can still pin up the QR code.
What happens to the families' sign-up data?
It sits GDPR-compliant on servers in Germany, transferred encrypted, with an Art. 28 GDPR DPA for your provider. After the event you can simply delete the sign-ups — for data about families and children the rule is: keep only as long as needed. No data travels into US clouds or advertising profiles.
Does this also work for summer fêtes, lantern festivals and craft afternoons?
Yes — the pattern is always the same: sign-up, headcount, optionally bring-alongs or helper shifts. Copy your parent-café form and adjust title and fields. The summer fête might add a helper question ("set-up or tear-down?"), the craft afternoon a material-donation choice.
Can we set a maximum number of participants?
You can see sign-ups live at any time and close the form with one click once your room is full — after that, parents see a friendly message instead of the form. Nobody else signs up once capacity is reached.
What does it cost? Our parent café has no budget.
Nothing — the Free tier with 3 forms and 100 responses per month easily covers the parent café, fête sign-up and craft afternoon, permanently free with no hidden trial period. Only when you want many forms in parallel or your setting's own logo does Pro at €12/month make sense — cancellable monthly.

Your next parent café — planned, not guessed

Create the form in 30 seconds, QR code on the noticeboard, sign-ups roll in. Permanently free for small events.

Plan for free now