For schools & school offices

Plan parents' evening — without sign-up sheets in the school office

Parents pick their preferred time slots online, you see all requests in one place and assign them in minutes. No more phone-call waves, paper chaos and accidental double bookings.

Create the form
How planning works

~2 Std less phone and list coordination per parents' evening in the school office

How it works at many schools today

The school office becomes a call centre

Two weeks before the evening the phone rings every minute: "Is 4:20 pm with Mrs Berger still free?" The office leafs through lists while the actual work piles up.

Double bookings and gaps

One parent signs up on the noticeboard, another books the same slot by phone — on the evening two families stand at one door. In between gape idle quarter-hours nobody fills.

Every teacher keeps their own sheet

Twenty teachers, twenty handwritten lists, no overall picture. Families with siblings sprint across the building because nobody could coordinate the appointments.

How you plan it with Questee

  1. 1

    Set up time slots as choice questions

    One choice question per teacher with the available time slots, plus first and second preference. With conditional logic parents only see the teachers who actually teach their child — the rest stays hidden.

  2. 2

    Parents pick their preferences on their phone

    Link via the parent mailing list, completed in the browser — no app, no account, in German or English. Instead of phoning the office, parents tap in their preferred times in two minutes in the evening.

  3. 3

    You assign from one overview, not from slips

    All requests sit in one table: sort per teacher, spot conflicts at a glance, place sibling appointments back to back, export. Send the final allocation via the mailing list — done.

Features for the parents'-evening marathon

Conditional logic

Parents pick class and subjects first — then only the relevant teachers and their slots appear.

No app, no account

Parents complete the link in the browser — the barrier is as low as a phone call, minus the hold music.

Multilingual DE/EN

International parents understand every question — one form instead of two maintained noticeboards.

Password protection

Optionally accessible to the school community only — the password goes in the parent letter, not online.

Hosted in Germany

Children's and parents' names stay GDPR-compliant on German servers, DPA included.

E-mail notification

The office sees new requests in the inbox straight away — without constant checking.

Cheaper than an hour on the phones

Free to trial with one class (3 forms, 100 responses/month). Pro for the whole school: €12/month (€9/month annually), unlimited forms, your own school branding.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from the office and staff room

Does Questee prevent double bookings automatically?
Honest answer: Questee is a form tool, not a calendar — it does not reserve slots live. The proven approach: parents give a first and second preference, you make the final allocation from the collected overview. That sounds like one extra step but is far faster than reconciling twenty individual sheets — and you resolve conflicts deliberately, not by accident.
Is this GDPR-compliant with pupils' and parents' names?
Yes. The data sits exclusively on servers in Germany, transfer is encrypted, and you receive the Art. 28 GDPR data processing agreement. That gives you a solid basis with your school's data protection officer — unlike US tools, which are banned at many schools anyway.
Why not the noticeboard or Google Forms as before?
The noticeboard only reaches those who physically walk past — working parents book by phone and create the call waves. Google Forms would be convenient, but is banned at many schools because of US data storage. Questee combines the low online barrier with German hosting — the option your data protection officer can actually support.
How does it work with siblings?
Parents simply complete the form once per child — or you add a "Another child at this school?" question that opens a second block via conditional logic. In the overview you see both requests from the same family and can place the appointments back to back.
What about parents without internet or e-mail?
The paper route stays open as the exception: those families contact the office as before, and the office enters the request into the form itself. Everything still ends up in one single overview — instead of two parallel systems.
Do parents need a school app or an account?
No — that is exactly the point. A link in the parent letter or mailing list is enough; it is completed in the browser on any device. No installation, no login details nobody remembers three months later.
Can we reuse the form next term?
Yes — duplicate the form, update the date and time slots, send out the new link. The structure with classes, teachers and logic is preserved; after the first evening, the second is ready in fifteen minutes.

Your next parents' evening almost plans itself

Set up the slots, drop the link in the mailing list, assign requests from one overview. Trial it free with one class — no procurement request needed.

Create your parents'-evening form