For personal trainers & coaches

The first paid hour belongs to training — not the clipboard

PAR-Q, pre-existing conditions, injuries, goals: your client completes the briefing online before the first session. Health data encrypted and stored in Germany — not on paper in a gym bag.

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What is asked?

~45 Min of the first session reclaimed for actual training

The intake session as it runs today

Intake eats the paid hour

The client books 60 minutes of training — the first 30 go to the PAR-Q form, injury history and goal setting. Poor first impression for the client, wasted training time for you.

Health data on paper in your bag

Pre-existing conditions, medication, cardiovascular risks are special categories under Art. 9 GDPR — the highest protection level. A photocopied sheet in a binder between dumbbells does not meet that bar.

Training apps store in the US cloud

Trainerize and similar apps would be convenient — but German clients' health data in a US cloud is legally risky. So the clipboard stays the default, even though nobody wants it.

How Questee rebuilds your onboarding

  1. 1

    Briefing link after booking

    Pick the "personal training briefing" template with PAR-Q questions, injury history and goal section. Adapt it to your coaching style and send the link with the booking confirmation.

  2. 2

    Client completes it calmly at home

    One question per screen, done on the phone in 10 minutes. Conditional logic asks for details only where they exist: no knee surgery, no knee follow-ups. Sensitive answers come more honestly at home than in the gym.

  3. 3

    You start session 1 prepared

    Before the appointment you read the briefing in 5 minutes: red flags, limitations, goals. The first hour starts with movement instead of paperwork — and the client notices you came prepared.

What a trainer briefing must do

Conditional logic for health questions

Follow-ups only on "yes" — healthy clients finish in 5 minutes.

Encrypted, hosted in Germany

Art. 9 data stays on German servers. DPA on request, no US transfer.

Consent as mandatory field

Explicit consent to health data processing — documented with timestamp.

Mobile-first completion

One question per screen — your client fills in on the sofa, not at a desk.

Goal and motivation section

Scales, multiple choice, free text — you understand the "why" before the first exercise.

Retention periods per form

Former clients' data deletes automatically after your set period — GDPR-clean.

Costs less than a resistance band

Free to try (3 forms). Pro for full client rosters (unlimited forms, 10,000 responses/month) — €9/month billed annually.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

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Answers from trainer practice

Am I even allowed to collect health data online as a trainer?
Yes — with the client's explicit consent (Art. 9(2)(a) GDPR) and a provider that protects the data appropriately. Questee stores encrypted on servers in Germany and gives you consent as a mandatory field, documented with timestamp. Far more defensible than a paper sheet without any consent record.
How is this different from a paper PAR-Q form?
Nothing in content — the established PAR-Q questions stay. The difference is the flow: completed before the session instead of during the paid hour, legible instead of handwritten, stored securely instead of in a gym-bag binder, with follow-ups only where "yes" was ticked.
Do clients really complete it before the first session?
Yes, when the link arrives with the booking confirmation and takes under 10 minutes. One question per screen on the phone feels like a chat, not a government form. Anyone interrupted saves a draft and resumes later — the link stays valid for 30 days.
Can I add my own questions — e.g. on nutrition or sleep?
Yes — the template is a starting point, not a corset. Scales for sleep quality, multiple choice for nutrition habits, free text for the dream goal: 20+ question types available. Many trainers also build a short monthly check-in form.
What happens to the data when a client stops?
You delete the response individually with one click — or set a retention period per form after which data is removed automatically. Both GDPR-compliant and traceable. On a client's request you can also export their data (right of access, Art. 15 GDPR).
Why not just use Trainerize or a coaching app?
For training plans those apps are strong. For intake with Art. 9 health data of German clients, US cloud storage is legally risky. Questee hosts in Germany and complements your training app: briefing here, plans there.
Does the form look like me or like Questee?
Like you — adapt logo, colours and font to your branding. On Pro, Questee branding disappears entirely, optionally with your own domain. Your client experiences a professional presence from booking to first session.

Next intake: warm-up instead of clipboard

Start template, adapt to your coaching, drop the link into your booking confirmation. Free trial, no contract.

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