For restaurants, event kitchens & set-menu evenings

Capture your guests' allergies in advance — not at the table

One form link in the booking confirmation, and every guest reports allergies and intolerances in a structured way before the evening. The kitchen plans calmly instead of improvising mid-service.

Create your allergy form
How it works

14 major allergens are listed in EU food-information law — your form covers all of them, instead of relying on a shout across the pass

The most dangerous moment in service

Allergies shouted across the pass

"Table 7, one without nuts!" — shouted between two orders, at the loudest moment of the night. Whether it lands, whether it is complete, whether traces matter too: unresolved. This is exactly where the mistakes nobody wants happen.

The menu is set — the allergy arrives on the night

At the seven-course evening or the Christmas party, the kitchen learns about the coeliac guest as course one is being plated. Improvised alternatives under time pressure are neither culinarily nor safety-wise what you want to send out.

Legal duties meet paper chaos

EU food-information rules oblige you to inform about the 14 major allergens — and guests rightly expect their details to be taken seriously. Handwritten notes on the booking slip do not live up to that responsibility.

Captured in structure before the stove is lit

  1. 1

    Set up the allergy form once

    The 14 major allergens as a pick-list, plus intolerances (lactose, fructose), diets (vegan, vegetarian) and a free-text field for specifics. Conditional logic digs deeper where needed: is "no nuts" enough, or must traces be excluded too?

  2. 2

    Guests report in advance — in two minutes

    The link goes into the booking confirmation, the event invitation or as a QR code on the party's menu card. Every guest — or the organiser for the whole group — completes the form on their phone, one question per screen.

  3. 3

    The kitchen plans with a clear list

    Before the event you have a complete overview: how many guests, which allergens, which alternatives are needed. The kitchen prepares safe alternative courses calmly — and on the night, front of house knows exactly which plate goes where.

Diligence you can delegate

Allergen pick-list instead of free text

The 14 major allergens as tick boxes — unambiguous instead of "something with gluten, I think".

Conditional logic for the details

Follow-ups on severity and traces appear only when an allergen is ticked.

Treated as sensitive

Health-related details encrypted in transit, stored tenant-isolated, deletable after the event.

QR code & link anywhere

In the booking confirmation, on the invitation or as a QR code on the event card.

Notifications to the kitchen

Every report instantly by e-mail — and collected as an overview in the dashboard for prep.

Multilingual (DE/EN)

International guests report allergies in English — the same structured list for the kitchen.

Safety at a hospitality price

Free for occasional events (3 forms, 100 responses/month). Pro at €12/month (€9/month yearly) with unlimited forms and your own branding.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from kitchen and front of house

Does the form fulfil my legal allergen duties?
No, and we deliberately make no such claim: the legal duty to inform about allergens in your dishes sits with you as the business — the form replaces neither allergen labelling nor legal advice. What it does: it reverses the direction and collects your guests' details in a structured, timely way, so kitchen and service can live up to their responsibility instead of improvising at the table.
Aren't allergy details health data — may I collect them?
Allergy details are health-related and deserve special care. Guests share them voluntarily and in their own interest — what matters is that you say transparently what for (safe menu planning), store them securely and delete them after the event. Questee supports exactly that: hosting in Germany, encryption, Art. 28 GDPR DPA, responses deletable in a few clicks. For your specific privacy policy, consult your data-protection adviser if in doubt.
Why not just a line in the booking e-mail?
"Please let us know about allergies" in the confirmation e-mail produces free-text replies in every imaginable format — or none, because the e-mail gets buried. The form asks about the 14 major allergens individually, follows up where needed (traces? severity?) and gives the kitchen one consistent, usable list instead of a mail folder full of half-sentences.
Does it work for large groups and company parties?
That is exactly where it shines: you send the organiser one link to forward to all guests — each person reports their own details, instead of the organiser phoning together a spreadsheet. Alternatively the organiser completes the form several times, once per guest with requirements. The kitchen ends up with one consolidated overview.
What about guests who don't complete the form?
Front of house still asks at the table as always — the form does not replace your team's attentiveness, it relieves it. In practice it is precisely guests with allergies who reliably report in advance, because their own interest is strong: anyone who has ever eaten only side dishes at a set-menu evening gladly takes the chance of a safe, proper plate.
Can I combine this with my booking request?
Yes, two routes: either build the allergy questions into your booking form via conditional logic ("Any allergies in the group?" → detail questions) — or keep it as its own form whose link goes into every confirmation. Separate has the advantage that each guest answers personally rather than just the person booking.
How long are the details stored?
As long as you need them — and not a day longer, if you choose: after the event, delete the responses in the dashboard. Data minimisation is the best strategy for health-related details, and a form dashboard is far easier to keep clean than an inbox with a search box.

Your next set-menu evening without a scare at the pass

Create the allergy form, drop the link into your booking confirmation — and the kitchen plans with complete lists from now on. Start free.

Capture allergies in structure