For hotels & conference venues

Meeting enquiries that arrive complete — not as three-line e-mails

Structured enquiry form for seating, AV, catering and room allotment. The planner fills once, your banquet sales sends the offer the same day — no phone ping-pong.

Start for free
What gets asked?

~45 Min saved on follow-up calls and data entry per meeting enquiry

Daily life in banquet sales

Phone ping-pong after every e-mail

"We need a room for about 40 people" — that is the whole brief. Seating? Projector? Coffee breaks? Three calls later you have the basics a form would have captured in two minutes.

Function sheet built manually in Word

Every enquiry is typed into the function-sheet template by hand. Copy-paste errors in headcount or AV surface on event day — in front of the client.

The faster venue wins the booking

Event planners enquire with three to five venues in parallel. Whoever sends a complete offer first wins. Whoever has to ask back queues last — or loses to commission-charging MICE platforms.

How Questee fixes this

  1. 1

    Enquiry form on your website

    Customise the "meeting room enquiry" template: your rooms, seating styles, AV packages, catering options. Embed it directly on your hotel website — no commission platform in between.

  2. 2

    Planner fills out structured form

    Date, headcount, seating (classroom, U-shape, theatre), AV needs, break catering, room allotment — conditional logic shows only what fits the event type. Day seminar without overnight stay? The room question never appears.

  3. 3

    Offer out the same day

    The enquiry arrives complete and sorted in your banquet team inbox — as e-mail notification plus a clean response view. All key data for function sheet and offer is there, on first contact.

What banquet sales actually needs

Seating & room as picklists

Classroom, U-shape, theatre, banquet — the planner clicks instead of describing. No interpretation needed.

Conditional logic per event type

Conference, celebration or hybrid event — each variant gets only the relevant questions.

Validated date & number fields

Headcount as number, date as date — no more "roughly 40-50 sometime in May" entries.

Instant team notification

Every enquiry e-mailed to banquet sales — respond while the planner is still comparing.

Embed without commission platform

Form directly on your website — the client stays your client, no MICE commission.

Hosted in Germany

GDPR-compliant, no US transfer — relevant for corporate clients with compliance rules.

Pays off from the first booking

Free to try (3 forms). Pro for active venues (unlimited forms, own branding, 10,000 responses/month) — cheaper than a single MICE commission.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Answers from practice

Can I embed the form in my existing hotel website?
Yes — via iframe embed code or as a popup button. Works with WordPress, Typo3, Wix and any other CMS. Alternatively just link the hosted form URL from your meetings page or e-mail signature.
Can I ask different questions per event type?
Yes — conditional logic is a core feature. If the planner picks "conference with overnight stay", room allotment and arrival date appear. For "day seminar" those questions stay hidden. The form stays short and drop-off stays low.
How do I learn about a new enquiry?
Instantly via e-mail notification to one or more addresses (e.g. [email protected]). You also see all enquiries in the dashboard and can export them as CSV — for your PMS or weekly overview.
Does the form replace a MICE platform?
It complements them — for your most important channel: your own website. Enquiries arriving there are commission-free and the client relationship is yours. You can keep MICE platforms for reach; direct business runs through your form.
Can planners fill the form on smartphones?
Yes — one question per screen is the default and optimised for mobile. Assistants and planners enquiring on the go complete the form comfortably on their phones.
What happens to enquirer data?
All responses are stored on servers in Germany, GDPR-compliant. You can set a retention period per form after which responses are deleted automatically. A data processing agreement (DPA per Art. 28 GDPR) is available.
Do I need IT skills to build the form?
No. You start from a template and adjust rooms, packages and questions by clicking — or describe to the AI in one sentence what you need and it drafts the form. No code, no web designer required.

Your next meeting enquiry arrives complete

Customise the template, embed it on your site, quote faster than competitors. Free trial, no contract.

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