For nurseries & creches

Sickness reports without the phone ringing off the hook each morning

Parents report their child sick via a form — with symptoms and expected duration. Each morning the group sees at a glance who is absent. No phone ringing in the middle of drop-off.

Create the form
What gets asked?

7–9 Uhr the critical hours in which the group phone finally stays quiet

The same routine every morning?

The phone rings into drop-off

Exactly when children arrive, need comforting and handing over, the group phone rings every minute. One practitioner is stuck on the line instead of with the children — and the queue frustrates parents.

Symptoms end up on scraps of paper

Noted in a rush, half understood, never complete. Yet that information decides whether siblings may attend and when the child may return.

Nobody knows how long the child is off

The expected duration rarely gets asked on the phone — so the group calls back after three days. Meal planning, staffing and return-after-infection decisions stay guesswork.

How sickness reporting works with Questee

  1. 1

    Set up the sickness form

    Child's name, group, symptoms as a choice list (fever, gastro, cold …), expected duration, callback number. The AI builds the form in 30 seconds; you put the link in the parent info pack and on the noticeboard — as a QR code.

  2. 2

    Parents report sickness — whenever suits

    At 9 pm once the temperature is taken, or at 6:30 am — no queue, no app, straight in the phone browser. One question per screen, done in a minute. In German or English.

  3. 3

    The group sees everything at a glance

    Every report arrives structured: who is absent, which symptoms, expected duration. For notifiable symptoms like gastro, management knows immediately — via e-mail notification, without anyone checking the answering machine.

Children's health data — protected accordingly

Symptoms are health data under Art. 9 GDPR. That is why this form does not belong in US tools.

Hosted in Germany + DPA

Children's health data stays on German servers — with an Art. 28 GDPR data processing agreement.

Conditional logic

For "gastro" the form automatically asks for the last symptom time — important for the 48-hour rule.

Instant notification

Every report lands instantly in the group's inbox — no answering machine to check.

No app for parents

Open the link or QR code, fill it in, done — works on any phone without installing anything.

Multilingual DE/EN

International families report in English — the same structured data for the group.

Less than a picture book a month

Free covers small settings (100 reports/month). Pro at €12/month: unlimited reports, your setting's own logo — cancel monthly, no per-child licence.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Frequent questions from managers

Are we allowed to ask for symptoms digitally? That is health data.
Yes — with the right safeguards. Symptoms are special categories of personal data under Art. 9 GDPR, especially protected for children. Collecting them is permissible where required for care (e.g. readmission, infection-protection reporting duties) and processed securely: Questee hosts in Germany, encrypts transfers and provides the DPA. Coordinate the rollout with your provider — we give you the paperwork for it.
Parents currently post in the WhatsApp group — what is wrong with that?
"Lena has a stomach bug" in a group with 25 families is a health-data broadcast — visible to everyone, stored on US servers, with no deletion control. Data protection authorities explicitly warn settings against it. A form goes to the setting only; nobody else reads along.
What about parents who still prefer to call?
The phone is still there — the form is the convenient default, not an obligation. Experience shows most parents switch quickly because they can report at 9 pm instead of queueing in the morning. Even if two thirds switch, drop-off is noticeably calmer.
Can we map the 48-hour rule for gastro illness?
Yes. With conditional logic the form shows an extra question about the last symptom time for gastro symptoms and can display your 48-hour rule directly. Parents immediately know when the child may return — without a callback.
Do parents have to install an app?
No. The link works in any phone browser — parents bookmark it or scan the QR code from the noticeboard. No registration, no password, no barrier. Which is exactly why it works for families who use little technology.
How long are sickness reports stored?
You decide. Delete reports individually or in bulk once your retention period expires — for health data the rule is: keep only as long as the purpose requires. There is no hidden permanent storage by the platform.
Why not Google Forms? That is free too.
Google Forms stores responses with a US corporation — a risk no provider's data protection officer will sign off for children's health data. It also lacks conditional logic at the needed depth, the DPA and a German-speaking controller. Questee is built for exactly these sensitive cases — and the Free tier costs nothing either.

Tomorrow morning the group phone stays quiet

Create the form today, QR code on the noticeboard, link in the parent e-mail. Start free, cancel monthly.

Create the sickness form