For chairs & institutes

Master's applications structured instead of inbox chaos

One application form with file upload for transcripts and motivation letters — every dossier complete, comparable and in one place. Your selection committee reviews applications, not mailboxes.

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~3 Std less sorting and follow-up effort per application round

Sound like your application season?

Five formats, one mailbox

Bachelor's transcript as a phone photo, CV as a Word file, motivation letter pasted into the e-mail, the rest as a ZIP or cloud link. Before the committee can review anything, someone spends days sorting attachments.

Nothing is comparable

Every application is structured differently. GPA, ECTS in relevant modules, language skills — the committee hunts for the same details in a different place every time. Hardly a fair comparison.

Incomplete dossiers, endless chasing

The transcript is missing, the motivation letter arrives two weeks late. The office writes reminder e-mails instead of supporting teaching — and international applicants additionally stumble over language barriers.

How the application round runs with Questee

  1. 1

    Set up the form — no IT ticket needed

    Required fields for degree, GPA and ECTS, upload fields for transcripts and motivation letters, free text for academic background. With AI generation the draft is ready in 30 seconds — no central IT, no procurement process.

  2. 2

    Applicants submit complete dossiers

    One question per screen, in German and English, with draft saving. The form can only be submitted once all required documents are uploaded — incomplete applications simply no longer exist.

  3. 3

    The committee reviews like for like

    Every application follows the same grid: identical fields in identical places, documents cleanly attached, exportable for the committee meeting. Mailbox archaeology becomes an orderly selection process.

Built for academic selection processes

File upload with required fields

Transcripts, certificates, motivation letter — each document as its own required upload field, nothing slips through.

Multilingual DE/EN

One form, two languages — international master's applicants complete the same form in English.

Conditional logic

Extra questions only for external applicants or specific degrees — the form stays lean for everyone.

Save & resume

Applicants can pause and resume later — nobody loses a half-finished application.

Hosted in Germany + DPA

GDPR-compliant with an Art. 28 data processing agreement — fit for public institutions, no US cloud.

E-mail notifications

The office is notified of every submission — without applications piling up in a mailbox.

Fits a chair's budget

Free to try (3 forms, 100 responses/month). Pro at €12/mo (€9/mo annually) with unlimited forms and your institute's branding — affordable without a procurement request.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

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Questions from chairs and examination offices

Are we even allowed to use this as a public university?
Yes — that is exactly what Questee is built for: hosting exclusively in Germany, an Art. 28 GDPR data processing agreement included, no data transfers to the US. That covers the requirements where Google Forms fails at many universities. Best clear the use briefly with your data protection officer — we provide the DPA.
Why not just Google Forms?
Because application documents are sensitive personal data, and Google Forms is banned at many German universities for data protection reasons. On top of that, Google Forms cannot cleanly handle required multi-document uploads and offers no DPA for your institution. Questee hosts in Germany and is designed for exactly these processes.
Does this replace our campus management system?
No, and it is not meant to. Formal enrolment continues through your university's central systems. Questee covers the step before that: the chair- or institute-level selection process for which central systems are too rigid or too slow. You keep control of your process without waiting for an IT project.
Which file formats and sizes can applicants upload?
PDF, common image and office formats — you define per upload field what is allowed. Every uploaded file is automatically scanned for viruses before it lands in your workspace. The committee gets clean, safe documents instead of questionable e-mail attachments.
Can international applicants complete the form in English?
Yes — you maintain the form once and enable the English version alongside. Applicants pick their language themselves, and the answers still land in one shared, comparable dataset. For international master's programmes that is the biggest difference to the e-mail process.
How does the selection committee review applications?
All submissions sit structured in the results area: same fields, same order, documents attached to each application. You can export the data and walk through it in the committee meeting against your criteria — instead of juggling twenty parallel e-mail threads.
What happens to the data once the process is over?
You delete the responses and uploads as soon as the selection process is complete and no retention obligation remains — in a few clicks, permanently. That puts GDPR storage limitation and data minimisation into practice, instead of leaving old applications sitting in a shared mailbox for years.

Your next application round without mailbox chaos

Set up the form in minutes, link it from your programme page, receive complete applications. Start free, no procurement process.

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