For schools, canteens & caterers

Weekly canteen orders — no cash and no tally sheets

Parents order the week's lunches online, note allergies right away and pay immediately if you wish. The kitchen gets exact daily quantities — instead of coins and spreadsheets.

Create your order form
How it works

~3 Std less counting, cash handling and list reconciliation per week in the school office

The weekly lunch-money routine

Cash in the lunchbox

On Mondays children bring coins and notes in envelopes — sometimes exact, sometimes not, sometimes forgotten. The office counts, gives change and chases missing lunch money. An hour of cash handling, every single week.

Tally sheets and spreadsheet copies

Who eats Monday, who Thursday, who cancelled? Tally marks get copied into a spreadsheet, the spreadsheet e-mailed to the caterer — and every transcription error means one lunch short or one left over at noon.

Allergy information lives elsewhere

The nut allergy sits in the enrolment form from the start of the school year, the order on the tally sheet — the two are never linked. The serving counter has to rely on memory, of all things on the most sensitive topic.

How the order week runs with Questee

  1. 1

    Set up the weekly menu as a form

    One choice question per weekday with the dishes (menu 1, menu 2 vegetarian, no meal), plus the child's name and class and an allergy field. For the following week, duplicate the form and just swap the dishes.

  2. 2

    Parents order on their phone before the deadline

    Link via the parent mailing list, ordered in the browser — no app, no account, in German or English. The form calculates the weekly total automatically; payment happens online via Stripe if you wish, instead of cash in the lunchbox.

  3. 3

    Kitchen and office work from one list

    After the deadline you export the overview: daily quantities per menu for the caterer, allergy notes right next to the child's name for the serving counter, payment status for the office. No tally sheet, no retyping.

Features for canteen operations

Online payment via Stripe

Lunch money is paid right at the point of ordering — no cash counting, no chasing calls.

Automatic calculation

The form totals the ordered meals into a weekly sum — parents see the amount before submitting.

Allergies attached to the order

Allergy notes sit in the same row as the child and their menu — exactly where the serving counter needs them.

Conditional logic

Detail questions about intolerances only appear when parents indicate an allergy.

Multilingual DE/EN

International parents understand the menu and allergy questions — without translated handouts.

Hosted in Germany

Children's order and allergy data stays GDPR-compliant on German servers, DPA included.

A fraction of a chip-card system

Free to trial with one class (3 forms, 100 responses/month). For whole-school weekly operations: Pro at €12/month (€9/month annually), unlimited forms and responses.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from the office and the kitchen

Allergies are health data — can this be handled GDPR-compliantly?
Yes, with due care: children's allergy details are special-category data under Art. 9 GDPR and require explicit parental consent — which you build into the form as a consent question. Questee hosts exclusively in Germany, transfers encrypted and provides the Art. 28 DPA. Only collect what the serving counter genuinely needs.
Why not Google Forms or a chip-card canteen system?
Google Forms is ruled out at many schools — children's health and order data in the US cloud is precisely what data protection officers prohibit. Chip-card systems are powerful, but with hardware, set-up and running costs they only pay off at large schools. The weekly form is the pragmatic middle: digital, GDPR-compliant, ready immediately.
How does paying for lunches work?
Optionally via Stripe right in the form: parents order, see the automatically calculated weekly total and pay by card — the payment status appears in your overview. If you prefer traditional billing, skip online payment and use the form for ordering only; that alone eliminates the tally sheets.
How do I make sure nobody orders after the deadline?
Simply take the form offline at the cut-off — after that the link can no longer be completed. Communicate the deadline clearly in the mailing list ("order by Thursday noon for the following week"); latecomers are handled as exceptions via the office, as before.
Do I have to build a new form every week?
No — duplicate last week's form and just swap the dishes in the choice questions, which takes a few minutes. Alternatively, update the same form weekly; then even the link stays identical and parents bookmark it once.
Do parents need an app or an account?
No. The order link works in the browser on any phone — tap, choose menus, submit. No installation, no password. That is crucial so every family actually takes part and cash does not creep back into the lunchbox.
What does the caterer get at the end of the order week?
An export of the order overview: quantities per day and menu at a glance, plus the per-child allergy notes for the serving counter. Instead of a retyped spreadsheet with transcription errors, the kitchen gets the original data — and cooks exactly the right amount.

Next week your first class orders online

Set up the menu as a form, drop the link in the mailing list, hand the order overview to the kitchen. Trial it free with one class — no hardware whatsoever.

Create your order form