For private landlords & property managers

Pre-qualify viewing requests — instead of reading 200 e-mails

One enquiry form in the listing instead of free-text e-mails: move-in date, household size and key facts on first contact. You see at a glance whom to invite to the viewing — and every applicant gets a response.

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What gets asked?

~3 Std saved on e-mail triage per apartment listing

How tenant search works today

200 enquiries, zero substance

"Hi, is the flat still available?" — the standard one-liner from listing portals. No move-in date, no household size, no occupation. After 200 e-mails you know as little as before.

Hours of triage next to your day job

As a private landlord you handle tenant search evenings and weekends. Reading e-mails, replying, asking back — a single flat easily eats several evenings before the first viewing is scheduled.

The self-disclosure form comes too late

The formal tenant self-disclosure is only filled in after the viewing — it does not help with pre-filtering. So you invite by gut feeling, and 190 applicants never get a reply. Word gets around.

How Questee fixes this

  1. 1

    Enquiry form into the listing

    Adapt the "viewing request" template: desired move-in date, number of persons, pets, smoking, occupation group, rent-to-income ratio. Put the form link into the listing description on the portals or as an auto-reply to every e-mail.

  2. 2

    Applicants qualify themselves

    Genuinely interested applicants spend three minutes on the form — mass one-liner senders drop out by themselves. Required fields ensure every enquiry contains the key facts you need to decide.

  3. 3

    Compare, invite, decline — in minutes

    All enquiries sit as a sortable table in the dashboard: filter by move-in date, household size or arrival time, invite favourites to the viewing. The rest get a short decline — fair and in seconds instead of never.

What landlords actually need

Required fields for key facts

Move-in date, number of persons, pets — no enquiry without the facts you filter by.

Sortable response table

All applicants side by side instead of 200 e-mail threads — compare at a glance.

Conditional logic

Pet indicated? Only then does the form ask for type and size. Short for everyone else.

GDPR-aware questioning

Pre-qualification with permissible questions — the deep self-disclosure follows only after the viewing.

Automatic deletion periods

Delete applicant data automatically after letting — GDPR duty without manual work.

Hosted in Germany

Sensitive applicant data stays on German servers — no US transfer.

Cheaper than a single lost evening

Free suffices for a single flat (3 forms, 100 responses/month). Pro for property managers and frequent landlords (unlimited forms, 10,000 responses/month).

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Answers from practice

Which questions am I even allowed to ask before the viewing?
Before the viewing, questions relevant to initiating the tenancy are permissible: move-in date, number of occupants, pets, occupational situation in broad terms. Detailed income proofs, credit reports or family planning questions belong in the self-disclosure after serious interest — the German data protection conference (DSK) has published guidance on this. You decide which questions go into your form.
How do I get portal enquiries into the form?
Two ways: write the form link directly into the listing description ("For a viewing please fill in a short form: ..."). Or send an auto-reply or text snippet to every portal e-mail pointing to the form. Serious applicants click — the rest sort themselves out.
Does a form not deter good applicants?
Experience in tight markets shows the opposite: serious applicants are glad to stand out from the one-liner crowd with three minutes of effort. The form is mobile-optimised and shorter than any self-disclosure. Someone unwilling to fill even that would hardly be a reliable counterpart in a tenancy.
Does the form replace the tenant self-disclosure?
No — it is the stage before it. The enquiry form filters roughly (does the move-in date fit, does the household size fit); the formal self-disclosure with income proofs follows after the viewing upon serious interest. You can map both stages as Questee forms if you want the whole process digital.
What happens to data of declined applicants?
Under GDPR you must delete applicant data once the purpose lapses — i.e. after the flat is let. In Questee you set an automatic deletion period per form (e.g. 3 months). The data then disappears without your involvement, with a traceable deletion record.
Can I assign viewing slots directly in the form?
You can ask for slot preferences (e.g. "Which of these three slots suits you?") and then invite selectively. Automatic slot booking with quotas is deliberately not step one — filter first, then invite, otherwise 40 people stand in the stairwell at once.
Is it worth it for a single flat?
Especially then: the free plan costs nothing and its 100 responses per month cover a typical re-letting. Half an hour of setup versus several evenings of e-mail triage — the maths works out from the very first listing.

Your next listing without the e-mail flood

Adapt the form, put the link in the listing, compare applicants in a structured way. Start free, no contract.

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