For institutes & chairs

Allocate placements fairly — not by e-mail timestamp

Structured applications for lab and practical placements: priorities, semester data and prerequisites in one form. You allocate by criteria, not by inbox order.

Create allocation form
How it works

1 Liste instead of dozens of e-mail threads per allocation round

How allocation runs today — unfortunately

First to e-mail wins

The allocation e-mail goes out at 8:00, by 8:03 the popular slots are gone. Anyone sitting in a lecture or working a side job loses out — none of which has anything to do with suitability or study progress.

Details scattered across threads

Semester, completed modules, preferred dates — every e-mail delivers different fragments. Someone retypes it all into a spreadsheet, typos and forgotten applications included.

Decisions are hard to justify

When someone complains about not getting a place, there is nothing to point to: no uniform data, no documented criteria. The institute is left without a defensible process.

With Questee it becomes a real process

  1. 1

    Define the application window

    A form with the fields that matter for allocation: semester, completed prerequisite modules, priorities for places or periods, student ID. Link it in the course e-mail or on the institute page — done within a coffee break.

  2. 2

    Everyone applies on equal terms

    Within the window, the data counts — not the clock. Students complete the form on their phone, state their priorities and see exactly which prerequisites apply.

  3. 3

    Allocate by criteria, cleanly documented

    After the deadline, all applications sit in one uniform set: sortable by semester, priority or module status, exportable for the allocation round. Decisions are defensible — and queries get answered with data, not memory.

Built for fair allocation rounds

Priority ranking

Capture first, second and third choices for places or periods — no more guessing from e-mail prose.

Conditional logic

Follow-up questions per programme or module — biology students see different fields than chemistry students.

One per screen, mobile

One question per screen — completed in two minutes between lectures.

GDPR + hosted in Germany

Student IDs and semester data stay on German servers, Art. 28 DPA included.

Multilingual DE/EN

International students apply in English — same form, same results view.

E-mail notifications

You see new applications immediately — without loose e-mails piling up in a shared mailbox.

Start free, stay fair

Free covers your first allocation round (3 forms, 100 responses/month). Pro at €12/mo (€9/mo annually) once the institute runs several processes in parallel.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from institute practice

Is this compliant for a public university?
Yes — Questee hosts exclusively in Germany, transfers data encrypted and provides the Art. 28 GDPR data processing agreement. That satisfies the requirements that disqualify US tools like Google Forms at many universities. Formal sign-off usually just needs a short chat with your data protection officer.
Why not keep allocating by e-mail timestamp?
Because a timestamp is not a fair criterion: it measures who happened to be at a computer — not study progress, prerequisites or need. An application window with structured data makes allocation criteria-based and traceable. That also protects the institute when decisions are challenged.
Can we ask for prerequisites like completed modules?
Yes — as required selection fields or checklists, optionally with an upload of a transcript of records. With conditional logic you can route applications lacking prerequisites straight to an information page instead of filtering them out later.
How do we capture first, second and third choices?
With one selection question per priority: first, second and third choice as separate fields sharing the same options. The results view shows you instantly how contested each place is — the basis for a balanced allocation instead of frustrating half the cohort.
What about applications after the deadline?
You close the form at the deadline — no more submissions afterwards, and no debates about e-mails that were supposedly sent in time. Every submission also carries a clear timestamp, in case you do want to consider order within the window.
Do students need to create an account?
No — they open the link and fill in the form directly, on phone or laptop. No registration, no app. That keeps the barrier low and the response rate high, especially with tight application windows.
Do we need central university IT for this?
No — that is exactly the point. You build the form yourself, no ticket, no procurement, no months of waiting. For a process that needs to start next week, that is often the only realistic route — and still clean on data protection.

Run your next allocation round fairly

Create the form, open the window, allocate by criteria. Start free — no IT request.

Allocate fairly now