For tax accountancy firms

Capture travel expenses digitally — without paper chaos and Excel rework

A guided online form collects trip data, receipts and per-diem-relevant details in a structured way. Your clients and their staff complete it fully — you post entries instead of chasing paperwork.

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See how it works

~30 Min less follow-up effort per travel expense report

Recognise these expense reports?

Receipts as paper piles and phone photos

Fuel receipts in an envelope, hotel invoices as crooked WhatsApp photos, faded parking tickets. Before you can post anything, you spend an hour sorting, scanning and deciphering.

The Excel template gets filled in wrong

Formulas overwritten, absence times guessed, columns mixed up. Every second report goes back with queries — and the client wonders what they are paying the firm for.

Nobody understands per-diem rules

When does the lower rate apply, when the full day rate? What about a provided breakfast? Nobody outside the firm knows the per-diem logic — so clients deliver raw data you recalculate by hand every time.

How it works with Questee

  1. 1

    Set up the expense form once

    You define the fields your bookkeeping actually needs: trip purpose, departure and return with times, overnight stays, provided meals, receipt uploads. Share the link with clients or directly with their staff.

  2. 2

    Travellers complete it guided — receipts included

    One question per screen, required fields cannot be skipped, receipts are photographed and uploaded straight from the phone. Start on the go, save a draft and continue later.

  3. 3

    You receive complete, postable records

    Every report lands structured in your Questee dashboard: all times, all receipts, all per-diem-relevant details in one place. You review and post — instead of phoning around.

Built for complete expense reports

Receipt upload

Upload receipts, hotel invoices and tickets right in the form — photographed from the phone, done.

In-form calculations

Mileage times rate, totals across receipts — the form calculates before the data reaches you.

Conditional logic

Overnight questions only for multi-day trips, breakfast question only with hotel stays — no needless fields.

Draft saving

Start the report on the road and finish it at the desk — nothing gets lost.

E-mail notifications

The moment a report arrives, your bookkeeping team knows — without checking the tool.

Hosted in Germany

Travel data and receipts stay GDPR-compliant on German servers — with an Art. 28 DPA.

Pays off from the first report

Free to try (3 forms, 100 responses/month). Pro for daily firm use: unlimited forms, your own branding, AI included — €12/month, €9/month billed yearly.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from firm practice

Are travel data and receipts stored GDPR-compliantly with Questee?
Yes — hosting exclusively in Germany, encrypted transfer, tenant-isolated database and an Art. 28 GDPR DPA. As a professional bound by confidentiality you need exactly this chain: Questee provides it without data drifting into a US cloud.
Why not just keep sending the Excel template?
Because Excel validates nothing: formulas get overwritten, required details are missing, every version looks different. An online form enforces complete entries, takes receipts along and delivers every report in an identical format — saving you the correction loops, not just the typing.
Can the form account for per-diem meal allowances?
The form captures everything you need for the allowances: absence times to the minute, arrival and departure days, provided meals. With the calculation feature you can compute totals and mileage right in the form. The tax assessment itself — such as the three-month rule — stays with you as the firm.
Does the receipt upload work from a smartphone?
Yes — the form is mobile-optimised, and on a phone the upload opens the camera directly. Travellers photograph the receipt in the taxi instead of collecting it in their wallet for three weeks. That is what boosts completeness the most.
Can my clients' employees use the form too?
Yes — you simply share the link; nobody needs an account to fill it in. Many firms create one form per client (with that client's cost-centre logic) and hand the link to management, who distribute it internally.
How do the data get into my accounting software?
You export the responses with receipts from Questee and carry them into your usual process — for instance as the basis for entry in DATEV. There is no direct DATEV interface; the gain comes earlier: complete, uniformly structured records instead of paper slips.
What does it cost per client or per traveller?
Nothing extra — Questee is licensed per firm, not per respondent. On the Pro plan you create unlimited forms and any number of travellers can fill them in. That sets it apart from expense apps billing per employee per month.

The next expense report arrives complete

Set up the form, share the link with clients, receive postable records. Start free, no contract.

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