For primary schools & offices

School enrolment without the queue at the office

Parents complete enrolment online in advance — complete, legible, with all documents. The office only verifies instead of retyping 80 forms.

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What is asked?

~15 Min of office data entry saved per enrolment

Two weeks of enrolment chaos

Queue in the hallway

Parents show up in person, fill paper forms at a standing desk, siblings in tow. Working parents take time off — for 20 minutes of paperwork.

Manual retyping into school admin software

The secretary retypes every form into the admin system. With 80 first-graders, typos in names, birth dates and addresses are guaranteed.

Missing documents, endless follow-ups

Birth certificate forgotten, measles proof missing, custody documents unclear. Every gap means calling, requesting, a second appointment. State school law requires complete records.

How Questee fixes this

  1. 1

    Set up the enrolment form once

    Customise the "school enrolment" template: master data, custody, home language, childcare needs, documents as mandatory upload. Link on the school website and in the parent letter.

  2. 2

    Parents fill in at home — calmly

    Mandatory fields prevent gaps, uploads take the birth certificate and measles proof directly. Draft saving included, a smartphone is enough. No trip, no standing desk.

  3. 3

    Office verifies instead of retyping

    All enrolments structured in one list, CSV export for the admin software. The in-person appointment is reduced to: meet the child, check originals.

What school offices actually need

Mandatory document upload

Birth certificate, measles proof, custody order — no submission without upload.

Conditional logic for special cases

Separated parents, out-of-district requests, special needs — extra questions appear only when relevant.

CSV export for school admin software

Export responses in a structured file instead of retyping form by form.

Multilingual forms

Parents with limited German fill in their language — fewer follow-ups, fewer errors.

Hosted in Germany

Children's data stays on German servers. GDPR-compliant, DPA included.

Enrolment window with deadline

Form opens and closes automatically on the enrolment period deadline.

Fits a school budget

Free to try (3 forms). Pro for the enrolment cohort: unlimited forms, 10,000 responses/month — less than a class set of copy paper.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Answers from the school office

Are we allowed to collect pupil data online at all?
Yes — German state school laws permit data collection for enrolment; what matters is GDPR-compliant processing. Questee hosts in Germany, provides a DPA (Art. 28 GDPR) on request and uses no US subprocessors. Many school authorities require exactly that.
What about parents without a computer or internet?
The form runs entirely in a smartphone browser — no app needed. For the rare cases without any access, the paper form remains as a fallback; the office can also enter answers in the form itself, keeping the data consistent.
Can parents upload documents like the birth certificate?
Yes — a photo taken with the phone camera directly in the browser is enough. Up to 25 MB per file, allowed types include PDF, JPG, PNG. Every file is virus-scanned automatically, downloads run via signed links. Originals are checked at the in-person appointment.
How do the data get into our school admin software?
Via CSV export. Systems like LUSD have no parent frontend — Questee closes exactly that gap upstream: parents enter the data, you export and import in bulk instead of retyping form by form. You define the column mapping once.
What happens to data of rejected or relocated children?
You set a retention period per form; after that an automatic retention policy deletes the data — with an audit trail. Individual enrolments can be deleted manually at any time, e.g. when parents enrol elsewhere.
Can separated parents fill in together?
The form can be saved as a draft and resumed via the same link — parent A starts, parent B completes. For custody special cases, conditional logic shows targeted extra questions and a document upload.
Does the office need IT skills to set this up?
No. Pick the template, adjust school name and fields, copy the link — done in under an hour. Nothing to install, no servers, no updates. Anyone who can write a parent letter in Word can maintain the form.

Next enrolment cohort: without retyping

Start the template, adjust fields, put the link in the parent letter. Free trial, no contract.

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