For conference & event teams

The call for papers that delivers comparable submissions

Title, abstract, bio, speaker photo — every submission in the same format, with uploads instead of email attachments. Your review team judges content instead of sorting file formats.

Start your CfP form
See features

0 chase-up emails for missing bios or photos — required fields handle it in the form

Recognise this from your last CfP?

Ten submissions, ten formats

A three-page PDF, a Word file without a title, a Google Doc link requesting access, an abstract pasted into the email body. Before reviewing starts, someone spends hours sorting files into a spreadsheet.

Bio and photo are always missing

The talk is accepted — but the website still lacks a short bio and a print-ready photo. So the chase-up round begins by email, often right up to programme deadline.

Unfair review conditions

Whoever submits five pages looks more thorough than whoever sticks to three paragraphs. Without a uniform structure, your committee compares presentation instead of content — and the selection gets skewed.

How your CfP runs with Questee

  1. 1

    Set up the submission form in minutes

    Title, abstract with character limit, format (talk, workshop, panel), experience level, short bio, photo upload. With AI generation the draft is ready in 30 seconds — you just adjust track names and deadlines.

  2. 2

    Speakers submit without friction

    One link, no account required, one question per screen — even on the phone. Anyone still polishing their abstract saves a draft and continues later. Required fields make sure nothing is missing.

  3. 3

    Your review team works with clean data

    All submissions in an identical structure, exportable as a spreadsheet, photos collected as files. Every new submission triggers an email notification — or a webhook feeds your planning tool directly.

Built for fair speaker selection

File upload

Upload speaker photo and slide draft right in the form — no email attachments, no Dropbox-link chaos.

Conditional logic

Workshop submissions get extra questions on duration and capacity — talks do not.

Draft saving

Abstracts need polish — speakers can pause and continue writing via the same link.

Email notifications & webhooks

Every submission instantly in your inbox or via webhook in your committee's planning tool.

Multilingual (DE/EN)

An international CfP without a second form — speakers complete it in their language.

Hosted in Germany

Application data and photos sit GDPR-compliant on German servers, DPA included.

No CfP-specialist subscription needed

Free for your first conference (3 forms, 100 responses/month). Pro for agencies and event series: unlimited forms, your own branding, AI included — €12/month, €9/month billed annually.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from conference practice

Why not Sessionize or another CfP tool?
Specialist CfP tools force speakers into their own accounts and often store data outside the EU. Questee is one link with no registration for submitters — a lower barrier, more submissions — and hosts everything in Germany. For most conferences with up to a few hundred submissions, that is plenty, at a fraction of the price.
Is speaker data stored GDPR-compliantly?
Yes — hosting exclusively in Germany, encrypted transfer, tenant-isolated database. We provide the Art. 28 GDPR data processing agreement so your CfP privacy notice stays clean. Photos and bios do not end up as loose attachments in mailboxes.
Can I cover different submission formats?
Yes, with conditional logic: whoever picks "workshop" answers extra questions on duration, attendee limit and materials; whoever picks "lightning talk" gets a shorter abstract field. The form stays lean for every speaker while you still get all the format-specific details.
How do I limit abstract length?
Text fields have configurable character limits — say 1,500 characters for the abstract and 500 for the bio. That enforces comparability: every submission has the same scope, and your review team judges substance instead of page count.
How do submissions reach the programme committee?
Three ways: an email notification per submission, an export of all answers as a spreadsheet for the review round, or a webhook that pushes each submission into your planning tool automatically. Photos are collected as files — ready for website and programme.
Can speakers still change their submission later?
Any time before submitting — thanks to draft saving they continue via the same link. After submission, we recommend a short correction window via email to you, so the committee keeps a stable data set for reviewing.
Does this work for an English-language conference?
Yes — every form can be set up bilingually (DE/EN); speakers see their browser's language or choose themselves. One CfP, one link, both languages — no duplicate data maintenance.

Your next CfP: one format, zero chase-up emails

Set up the form, drop the link into your CfP announcement, receive structured submissions. Start free, no contract.

Build your CfP form now