For GP, paediatric & sports-medicine practices

Fitness-to-play exams: the history is in before the appointment starts

Pre-existing conditions, family history and risk factors for club, competition or diving certificates captured online in advance — for children, parents complete it calmly at home. The appointment belongs to the examination.

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What the form can do

Three reasons certificate appointments run longer than needed

The child arrives, the history doesn't

At the appointment the twelve-year-old sits alone or with one parent who only half-knows the family history. "Was there something with grandad's heart?" — exactly the question that matters for fitness to play stays unanswered.

Every sport needs different questions

Diving asks about ears, airways and pressure equalisation, competitive sport about exercise tolerance and syncope, club football about underlying conditions. A one-size paper form never fits — and nobody maintains three different ones.

History-taking eats the examination time

The certificate slot is tightly scheduled. If the first fifteen minutes go on history and risk factors, less time remains for the actual examination than the certificate deserves.

History in advance — examination in the appointment

  1. 1

    Build one form for all sports

    Generate with AI in 30 seconds, then refine: master data, sport, pre-existing conditions, surgeries, medication, family history (heart!), symptoms on exertion. Conditional logic shows diving questions only to divers — one form, all certificates.

  2. 2

    Parents complete it at home — together

    The link goes out with the appointment confirmation. At home both parents can discuss the family history, check the vaccination booklet and old findings — and add more the next day thanks to draft saving. When the child arrives, everything is in.

  3. 3

    You examine with the full picture

    The history sits structured in the dashboard; you see red flags before the appointment. Appointment time flows into examination and advice — and your certificate rests on a cleanly documented basis.

One form that adapts to the sport

Conditional logic

Diving, competition or club questions depending on the chosen sport — one form instead of three.

Draft saving

Parents can pause, ask the other parent and continue later — nothing gets lost.

File upload

Attach old findings, ECG reports or the club's own form as a photo.

Hosted in Germany + DPA

Children's health data deserves special protection — German servers, Art. 28 GDPR DPA.

E-mail notification

Your staff see before the appointment whether the form is in — and can send a friendly reminder if not.

One subscription, all your practice's pre-visit forms

Free to test (3 forms, 100 responses/month). Pro: unlimited forms — fitness exams, histories, travel consultations — with practice logo and AI for €12/month (€9/month annually).

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

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Questions about the fitness-to-play form

May parents enter their child's health data online?
Yes — as legal guardians, parents consent on behalf of their child; you build the consent in as the first question. Since this is special-category data under Art. 9 GDPR, heightened requirements apply — Questee covers the technical side with hosting exclusively in Germany, encrypted transfer, tenant-isolated storage and an Art. 28 GDPR DPA.
Does the form determine fitness to play?
No — fitness is certified exclusively by you after your examination. The form replaces neither the physical examination nor your clinical judgement; it only ensures the history is complete and documented before the patient is in your examination room.
Why isn't the paper form in the waiting room enough?
Because at the appointment the wrong person often fills it in: the child doesn't know the family history, the accompanying parent only half of it. At home both parents can answer together and check records — exactly where cardiac family history and previous findings make the difference a certificate depends on.
Why not use Google Forms for the club?
For health data — especially of minors — Google Forms is a non-starter: US provider, no practice-grade DPA, data outside the European legal space. A practice collecting Art. 9 data via a free US tool risks compliance trouble and lost trust. Questee is built for exactly this confidential use case.
Can we use the same form for diving certificates?
Yes — that's what branching logic is for: if the patient selects "diving", the form shows the ENT, airway and pressure-equalisation questions; for club football they stay hidden. You maintain one form, and every sport gets its fitting questions.
How does the completed form get into our records?
Answers sit structured and legible in the Questee dashboard; your staff receive an e-mail notification and transfer the details into the patient record. There is deliberately no direct link to practice-management systems — but webhooks exist if you want to build your own automation.
Is it worth it with only a few certificate appointments per week?
The form is set up once and then runs maintenance-free — every certificate appointment saves you ten to fifteen minutes of history-taking from then on. And since Pro includes unlimited forms, the same subscription covers your history, travel and consent forms too.

The next certificate starts with a complete history

Create the pre-visit form, add sport-specific logic, link in the confirmation — parents complete it at home. Start free.

Create the pre-visit form free