For scholarship offices & foundations

Collect scholarship applications against uniform criteria

One structured application form with file upload instead of PDF dossiers by e-mail: same details, same documents, same order. Your jury compares applications — not formatting.

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100 % of applications complete and in the same grid — from round one

The review round nobody enjoys

Every dossier is one of a kind

One application arrives as a single 40-page PDF, the next as seven attachments, the third points to a cloud folder. Before the jury can assess anything, someone reassembles every dossier by hand.

Comparing without comparability

GPA, engagement, financial need, motivation — every application presents the criteria differently or omits them. Fair scoring becomes an exercise in interpretation, and the selection is hard to justify.

Sensitive data in a shared mailbox

Income statements, transcripts, personal hardship accounts — as e-mail attachments in a mailbox several people access and nobody ever cleans up. A data protection minefield.

From dossier pile to selection process

  1. 1

    Turn your criteria into the form

    Every selection criterion becomes a field: GPA as a number, engagement as a structured description, motivation letter and evidence as required uploads. Whatever the jury must assess, the form asks for explicitly.

  2. 2

    Applicants submit guided

    Step by step through every requirement, in German or English, with save-and-resume while gathering documents. Submission only works once everything is complete — the scholarship office never chases again.

  3. 3

    The jury scores in one grid

    All applications arrive identically structured, documents attached, exportable for the selection meeting. The jury scores per criterion instead of judging overall PDF impressions — and the decision is documentable.

Built for selection processes with accountability

Multi-upload with required fields

Transcripts, references, evidence — each document as its own required upload field, automatically virus-scanned.

Conditional logic

Hardship questions only when financial need is claimed — nobody answers irrelevant sections.

Save & resume

Obtaining references takes time — applicants pause and submit once everything is together.

Multilingual DE/EN

International students apply in English — same process, no parallel track.

Hosted in Germany + DPA

Income statements and hardship details stay on German servers — Art. 28 GDPR DPA included.

Your own branding (Pro)

The form carries your foundation's or university's logo and colours — trust starts with the first impression.

More budget for scholarships, less for tooling

Free for small programmes (3 forms, 100 responses/month). Pro at €12/mo (€9/mo annually) with your branding and unlimited forms — a fraction of dedicated scholarship-management software.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

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Questions from scholarship offices and foundations

How do you protect sensitive applicant data?
Scholarship applications contain income statements and personal hardship details — Questee stores them with encrypted transfer, tenant isolation and exclusively on servers in Germany. We provide the Art. 28 GDPR data processing agreement. Uploads are additionally virus-scanned automatically.
How is this different from dossiers by e-mail?
Three things: completeness (required fields enforce all criteria and documents before submission), comparability (every application shares the same structure — the jury scores criteria, not PDF layouts) and data protection (sensitive data sits tenant-isolated on German servers instead of indefinitely in a shared mailbox).
How do academic references enter the process?
Two proven routes: either applicants upload the reference as a PDF in a required field, or you create a separate short reference form whose link applicants pass to their referee. Option two keeps the reference confidential from the person being assessed.
Can we collect Deutschlandstipendium applications with this?
Yes — many universities run the Deutschlandstipendium application phase decentrally, and the form fits exactly that: merit and engagement criteria as structured fields, evidence as uploads, the deadline as a hard form close. The formal funding administration after selection naturally stays with your university.
How do we handle the application deadline?
You close the form at the deadline — no submissions are possible afterwards, and every application carries an unambiguous timestamp. Debates about allegedly punctual e-mails with broken attachments become a thing of the past.
How does the selection committee review applications?
All submissions sit structured in the results area — same fields in the same order, documents attached to each application. For the meeting you export the data and walk through it along your criteria list. Scoring and ranking work as you are used to — just on a complete, comparable basis.
Must we delete the data after the award?
Data of rejected applications should be deleted once the process concludes, unless a retention obligation applies — GDPR storage limitation requires it. In Questee this takes a few clicks per submission or for the entire process, permanently. Awardees are transferred to your scholarship administration beforehand.

Your next award round without the PDF pile

Criteria into the form, link into the call, comparable applications by the deadline. Start free.

Create the form now