For tax accountancy firms

VAT-return documents on time instead of 5 pm on deadline eve

A monthly recurring submission form collects documents and key figures from your client in a structured way — outgoing invoices, incoming receipts, the month's peculiarities. You post with lead time instead of deadline pressure.

Create your submission form
How the month runs

12×/Jahr the reminder loop disappears — the submission link is the process

The monthly VAT-return stress

Hard deadline, soft delivery

The return is due on the 10th — but the documents arrive on the 8th, the 9th or "tomorrow, promise". Your firm spends every month-start in firefighting mode because delivery follows no process.

Gaps only surface while posting

Mid-entry the leasing invoice is missing, the receipt for the PayPal payment, the supplier credit note. Every gap means: call, wait, resume later — multiplied by the number of your VAT clients.

Permanent extension as a permanent plaster

The filing extension buys air — but does not cure the cause: unstructured delivery. The stress merely shifts back a month and returns every single month.

The monthly rhythm with Questee

  1. 1

    Set up a submission form per client

    You define what the client must deliver monthly: outgoing invoices, incoming receipts, cash report, notes on peculiarities (advance payments, intra-community acquisitions, cancellations). Every item with an upload field and required status.

  2. 2

    Clients work through the month structured

    Early in the month the client opens their submission link: item by item, upload by upload, ending with "any peculiarities this month?". Draft saving allows gathering over several days — submission only happens once everything is there.

  3. 3

    You process with lead time, not under deadline

    The e-mail notification tells you when a client is complete — and the dashboard shows who is still missing. Your reminders target the stragglers, and the return is built from a complete package instead of document scraps.

Built for the monthly cadence

Receipt upload per category

Outgoing with outgoing, incoming with incoming — pre-sorted instead of a catch-all zip.

Draft saving & resume

The client gathers across the first week of the month and submits once the month is complete.

Conditional logic

"Foreign turnover?" — only a yes triggers the detail questions on intra-community supplies.

E-mail notifications

Client complete → clerk notified. No daily checking, no chasing calls.

One link, every month

The same submission link becomes the client's monthly routine — one process instead of twelve one-offs.

Hosted in Germany

Turnover data and receipts stay GDPR-compliant on German servers — with an Art. 28 DPA.

A calm month-start is worth more

Free to test with a few clients (3 forms). Pro for your whole VAT client base: unlimited forms, your own branding — €12/month, €9/month billed yearly.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions on monthly pre-collection

Does Questee file the VAT return with the tax office?
No — filing via the official channels or your practice software stays with you, unchanged. Questee solves the problem before that: the monthly delivery. Complete, pre-sorted documents at the start of the month make the difference between firefighting and plannable processing.
Are turnover data and receipts stored GDPR-compliantly?
Yes — hosting exclusively in Germany, encrypted transfer, tenant-isolated database, virus scanning for uploads and an Art. 28 GDPR DPA. For you as a professional bound by statutory confidentiality, that beats receipts sitting in mailboxes or US-cloud folders.
Why not just a shared cloud folder per client?
The cloud folder is passive: it asks nothing, checks nothing for completeness and never tells you when a month is done. The submission form actively guides the client through every category, enforces required items, asks about peculiarities and signals completion. Besides: the big cloud drives are US services — an avoidable risk where client confidentiality is concerned.
What if the client still delivers late?
The form does not replace discipline, but it makes lateness visible and addressable: the dashboard shows day by day which client is still open, and you remind them specifically — pointing to the link instead of a vague document request. Many firms tie submission to a fixed cut-off ("by the 5th"), which takes hold by routine.
How do the documents get into my bookkeeping system?
You download the monthly package in one go and carry it into your usual workflow — say, your DMS or as the basis for entry in DATEV. It is not an automatic DATEV interface; the gain lies in completeness and pre-sorting at intake.
Is it worth it for quarterly filers too?
Yes — with quarterly filing the pile per submission is even bigger and gap-hunting more laborious. The same submission link works on a quarterly cadence; some firms still have quarterly filers submit monthly so no three-month pile builds up.
Do my clients need an account or an app?
No — the submission link opens in the browser, on phone or desktop, no registration. That is exactly what lowers the barrier compared with client portals requiring logins: one click from a calendar reminder and the client is in.

The next deadline is coming — this time without firefighting

Set up the submission form, make the link a monthly routine, process with lead time. Start free, no contract.

Create your form now