For caterers & kitchens with special menus

Catering enquiries that forget no dietary requirement

Vegan, halal, gluten-free, nut allergy — your enquiry form uses conditional logic to dig in exactly where it matters. You quote with complete information instead of after three call-back loops.

Create your enquiry form
What the form can do

~3 Mails of clarification loops saved per enquiry when special diets and allergies arrive structured from the start

Where special-diet catering goes wrong day to day

Details vanish in the phone call

Between date, venue and budget someone drops "oh, two are vegan and one can't have nuts" — noted on a sticky note that never reaches the kitchen. By the third enquiry of the day nobody remembers who said what.

Clarification ping-pong eats days

Which allergy exactly? Strictly vegan or is vegetarian fine? Separate preparation needed? Every missing detail is an e-mail, every e-mail a day of waiting — while the client has already enquired with the next caterer.

One mistake is not one too many — it is fatal

An overlooked nut allergy is not a complaint, it is a health risk and a reputational hit a small catering business struggles to recover from. Verbally relayed allergy information is a risk you do not have to carry.

A structured enquiry instead of Chinese whispers

  1. 1

    Build your detail questions once, properly

    Event basics, headcount, budget range — then the special diets: tick "allergies" and conditional logic opens the list of the 14 major allergens plus free text. Tick "vegan" and the form asks whether strictly vegan preparation is required. The AI drafts the foundation in 30 seconds.

  2. 2

    Clients complete it calmly and completely

    One question per screen, on phone or laptop, with draft saving — clients who first need to poll their guests' allergies simply resume later. Required fields make sure no enquiry reaches you without the critical details.

  3. 3

    You quote with the full picture

    The enquiry lands complete and structured in your inbox: headcount, special-diet breakdown, allergens, budget. You calculate your quote on first read — and the kitchen gets a list instead of a sticky note.

Tools for precise enquiries

Conditional logic in depth

Allergy detail questions only when allergies are ticked — the form stays short yet complete.

Headcount & quantity calculation

Total guests, of which vegan, of which gluten-free — the form totals the shares and shows you the breakdown.

File upload for documents

Clients upload the running order, venue sketch or their guests' allergy list right with the enquiry.

Save & resume

Big enquiries need research — clients pause and continue via the same link.

E-mail notification

Every enquiry instantly complete in your inbox — you reply with a quote instead of questions.

GDPR & hosting in Germany

Allergy details are sensitive data — they stay encrypted on German servers, DPA included.

Costs less than one miscalculated quote

Free to get started (3 forms, 100 responses/month). Pro at €12/month (€9/month yearly): unlimited forms, your own branding, AI included.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from the catering kitchen

What belongs in a catering enquiry?
A proven structure: event date and venue, occasion, headcount, budget range, preferred style (buffet, flying, plated), delivery or on-site service — then the special diets: vegan/vegetarian shares, religious requirements (halal, kosher), allergies with a pick-list of the 14 major allergens plus free text. You build exactly this structure once with Questee and use it for every enquiry.
Won't the form get too long and put people off?
No — that is the whole point of conditional logic: clients with no allergies never see the allergen list. Clients without vegan needs get no vegan detail questions. Everyone answers only what concerns their event — usually 10-15 questions, one per screen, in under five minutes.
Aren't allergy details particularly sensitive data?
Yes, health-related details deserve special care — which is exactly why they don't belong in loose mail threads or WhatsApp chats. Questee hosts exclusively in Germany, encrypts in transit, stores tenant-isolated and provides the Art. 28 GDPR DPA. You can delete responses after the event instead of leaving them in your inbox forever.
Why not a Google Form for this?
Google Forms lacks the deep conditional logic you need for allergy branching, looks like a school survey and stores data with a US corporation — an unnecessary risk for your clients' sensitive allergy details. Questee renders your form with your logo, branches intelligently and keeps the data in Germany.
Can I follow up with a quote or take a deposit?
You calculate and send the quote as usual — Questee gives you the complete data to do it. Once the job is confirmed, you can use a second form with Stripe payment to collect a binding deposit. Both forms live in the same account.
Does the kitchen get the information in a usable form?
Yes — every enquiry arrives as a structured e-mail notification and also sits in the dashboard, exportable for production planning. Instead of "something about nuts somewhere", the kitchen gets an unambiguous list: which item, how many guests, which allergens.
How does the form reach my clients?
As a link on your website, embedded in your offer page, as a QR code on flyers and trade-fair cards, or simply as the reply to the first e-mail enquiry: "So we can quote precisely, please fill in our short enquiry form." The link works on any device, no app needed.

Never again "oh, one of them is allergic" on the phone

Set up your enquiry form with allergy logic in minutes, put the link on your website — and every enquiry arrives complete. Start free.

Structure your catering enquiries