For clubs with a magazine & newsletter

Mailing-list sign-up with consent you can prove

No more inherited spreadsheets: members and fans sign up for the club magazine or newsletter themselves — with documented, GDPR-clean consent including a timestamp.

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How it works

The mailing list nobody likes to think about

The inherited spreadsheet

The list dates back two predecessors: addresses from sign-up sheets, business cards and word of mouth. Outdated entries, duplicates, former members — and nobody dares clean it up.

Consent? Not documented.

GDPR requires provable consent for newsletters — but who agreed when is recorded nowhere. The thought of a complaint or cease-and-desist makes every committee member queasy.

Sign-ups and opt-outs by word of mouth

"Put me on the list" after training, "stop sending me the magazine" by phone. Weeks pass before the list reflects it — issues go to ex-members, newcomers get nothing.

How Questee cleans up your mailing list

  1. 1

    Set up the sign-up form with consent text

    Name, address or email, preferred formats (printed magazine, email newsletter) and an active consent checkbox with your privacy text. Built in 15 minutes — no IT skills.

  2. 2

    Sign-up where your people are

    Link on the club website, QR code in the current issue and on the noticeboard, note in the new-member welcome pack. Every sign-up now arrives self-entered and correctly spelled.

  3. 3

    Export the list — with proof

    Every sign-up carries a timestamp and the confirmed consent text. Export the list as a spreadsheet for the printer or mail-out — and prove every single consent should anyone ever ask.

Built for GDPR-clean mailing lists

Active consent checkbox

No pre-ticked box — consent is a deliberate action, as GDPR demands.

Timestamp per sign-up

Who consented when? Recorded with every response — your proof if it ever matters.

Format choice: print or email

Subscribers choose: printed magazine by post, email newsletter, or both.

Address fields only for postal delivery

Conditional logic asks for the postal address only when someone wants the printed issue — data minimisation built in.

German hosting + DPA

Subscriber data sits on German servers, with an Art. 28 GDPR data-processing agreement.

Cost to the club: nothing

The free plan (3 forms, 100 responses/month) covers list-building for most clubs. Pro with your own logo starts at €9/month billed annually.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions on mailing lists and GDPR

Does the form consent suffice as GDPR proof?
The form documents the three decisive points: who consented, when (timestamp) and to what (the displayed consent text). That meets the Art. 7 GDPR accountability duty far better than any spreadsheet. You word the consent text to match your privacy policy — the templates from data-protection authorities help if in doubt.
What do we do with the old spreadsheet list?
The pragmatic route: write to all existing recipients once and ask them to re-subscribe via the form — say, with a QR code in the next issue. Whoever does not respond drops off after a deadline. Short-term reach dips, but you end up with a list you can stand behind 100%.
Why not Mailchimp or a newsletter tool?
Newsletter tools send emails — but your club magazine goes by post, which they are not built for. Many are also US-based, raising GDPR questions for member data. Questee captures both (post + email) in one form and hosts in Germany. You can still send the emails with any tool you like — using cleanly exported, consented addresses.
How can people unsubscribe?
Offer a short unsubscribe form (the free plan includes 3 forms) or an email address in every issue's imprint. What matters is acting on opt-outs promptly and deleting the data — the response overview makes finding and removing entries easy.
May we add non-members to the list?
Yes — fans, parents, sponsors and alumni may subscribe as long as they consented themselves. That is exactly what the public form is for: it sits on your website, and every sign-up brings its own documented consent. Adding people unasked, however, is off limits.
Can we ask about interests to write more targeted content?
Yes — an optional multi-select ("football, gymnastics, youth work, club life") helps you plan content or segment the list. Keep such questions voluntary: only what you genuinely need for delivery should be required.

A mailing list the whole committee can stand behind

Set up the form, put a QR code in the next issue, collect consents cleanly. Free and done in 15 minutes.

Start for free now