For club committees

Club event sign-ups: one link instead of paper lists and WhatsApp chaos

Summer fête, tournament or annual trip: members sign up online — with headcount, food choice and volunteer slot. You always see live who is coming.

Start for free
How it works

~3 Std less chasing people by phone per club event

Sound familiar from your club?

The list at the clubhouse

The sign-up sheet hangs on the noticeboard — but half the members only come to Tuesday training and never see it. Days before the event you do not know if 30 or 80 people are coming.

Three WhatsApp groups, zero overview

"Four of us are coming!" lands in the section group, "I will bring a salad" in the parents' group. In the end someone spends an evening copying it all into a spreadsheet by hand.

Volunteers do not appear by themselves

Set-up, barbecue, cake stall, take-down — the shifts only fill after three round-robin emails and personal nudging. And on the day someone is still missing at the till.

How Questee organises your club event

  1. 1

    Build the sign-up form in minutes

    Describe your event to the AI — "summer fête, sign-up with headcount, food choice, volunteer shifts" — and the draft is ready in 30 seconds. Tweak it, done. No IT skills needed; doable in an evening after the committee meeting.

  2. 2

    One link for every channel

    Share the link on WhatsApp, in the newsletter and as a QR code on the noticeboard. Members sign up in two minutes on their phone — one question per screen, easy even for the older members.

  3. 3

    Live overview instead of tally marks

    You see at any time: how many people are coming, which volunteer slots are filled, how many vegetarian meals you need. Export as a spreadsheet for the event till — no more retyping paper lists.

Built for volunteer-run organisation

AI builds the form

Describe the event, get the form — in 30 seconds, without anyone on the committee having to be "the IT person".

Volunteer questions only for volunteers

Conditional logic: whoever picks "I will help" sees the shift options — everyone else finishes faster.

Phone-friendly for all generations

One question per screen, large buttons — from youth player to honorary member, everyone can complete it.

Notification for every sign-up

Optionally receive every sign-up by email — or just check the dashboard in one go.

Hosted in Germany

Member data stays GDPR-compliant on German servers — no US tool, good for the club's conscience.

Password protection for members-only events

Members-only event? One password in the newsletter and only members can sign up.

Fits a volunteer budget: €0

The free plan covers most clubs: 3 forms, 100 responses per month. Larger clubs wanting their own logo get Pro from €9/month billed annually.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Questions from club life

Is this really free for our club?
Yes. The free plan includes 3 forms and 100 responses per month — easily enough for summer fête, Christmas party and annual trip. There are no hidden costs and no forced upgrade; just a subtle Questee badge on the form.
Why not just Google Forms?
Google Forms stores member data with a US corporation — as a club you process personal data and are accountable for it. Questee hosts exclusively in Germany and provides the Art. 28 GDPR DPA. Plus the forms look like your club, not like a government survey.
Can older members without a smartphone sign up too?
The form runs in any browser — including the grandchildren's PC or tablet. And for the few who are not online at all, you simply enter their sign-up via the link yourself. Everything still ends up in one list instead of two pieces of paper.
How do I organise volunteer shifts in the form?
Add a choice question with your shifts (set-up, barbecue, cake stall, take-down) — conditional logic shows it only to members who want to help. The dashboard shows who signed up per shift, and gaps stand out immediately.
What happens to the data after the event?
You can export all responses and delete the form including its data afterwards — data-minimal, as GDPR intends. Until then the data is transferred encrypted and stored tenant-isolated on servers in Germany.
Can I ask who brings what to the buffet?
Yes — an open or choice question ("salad, cake, bread, nothing") does it. The dashboard shows what is coming together, and you notice in time when there are five pasta salads but no dessert.
Do I need a committee resolution or IT skills?
No IT skills — if you can write an email, you can build this form. Whether the committee formally approves the tool is a matter for your statutes; in data-protection terms the DPA and German hosting keep you on solid ground.

Your next club event almost plans itself

Build the form, share the link, watch sign-ups live. Free, no contract — and no paper list at the clubhouse.

Start for free now