For firms working with fee agreements

The fee conversation starts prepared — not from scratch

Hourly rate, flat fee or statutory scale? Most clients hear these terms for the first time. A pre-meeting form captures the mandate's key data and fee preference before you talk — so the conversation settles terms instead of basics.

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Why the fee conversation so often stalls

Statutory fees vs. hourly rate: double Dutch

Value in dispute, statutory fee items, hourly billing — foreign words to the client. You spend twenty minutes of the meeting explaining fee mechanics before the case itself comes up. Expensive time for both sides.

No serious offer without key data

Scope, complexity, urgency, the opposing side — only with these facts can you judge whether a flat fee, hourly rate or statutory billing suits the mandate. If they only surface in the meeting, you price under pressure and on the fly.

The price surprise costs trust

A client who arrives with no expectations experiences the first fee figure as a shock — and hesitates. Clients who have considered models and rough ranges in advance decide faster and are less likely to vanish after the first meeting.

How Questee prepares the conversation

  1. 1

    Create the key-data form with your models

    You ask what your pricing needs: what is the matter, how extensive are the documents, how urgent is it, is there legal expenses insurance? Alongside, short neutral info texts explain your billing models and let the client state a preference.

  2. 2

    The client gets informed at their own pace

    Before the meeting, the client reads without time pressure what hourly rates, flat fees and statutory fees fundamentally mean — in your words, no sales pressure. They enter their key data and preference, with save-and-resume, on phone or computer.

  3. 3

    You negotiate terms, not concepts

    In the meeting, the client knows the models and you know the mandate. You discuss the concrete agreement directly. Your firm then draws up the fee agreement itself in the form required by sec. 3a RVG — on a clean conversational basis.

Built for mandate initiation

Conditional logic

Legal expenses insurance? Then the form asks for insurer and claim number — otherwise it does not.

File upload

Contract, notice or correspondence supplied right away — you gauge the scope realistically.

Info texts in your words

Between questions you explain billing models neutrally and clearly — your wording, your tone.

Hosted in Germany

Mandate initiation data GDPR-compliant with a DPA on German servers — no US cloud.

Email notification

Completed forms announce themselves before the meeting — you price calmly, not mid-conversation.

Firm branding

Your firm's logo and colours (Pro) — the form is part of your presence, not a third-party tool.

Transparent pricing — fitting for the topic

Free: 3 forms, 100 responses/month. Pro: unlimited forms, your branding, AI included — €12/month, €9/month billed annually. No hidden fees — that would be ironic.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

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Questions on fee preparation

Is the fee agreement concluded in the form?
No, deliberately not. Fee agreements are subject to the formal requirements of sec. 3a RVG with specific content rules — drafting and formally concluding them belongs in your firm's hands. The form only prepares: it collects key data and preferences so the conversation and the subsequent agreement rest on a complete foundation.
Is explaining billing models already legal advice?
You write the info texts yourself — as a general, neutral explanation of your own billing practice, not advice on an individual case. What is appropriate for the specific mandate, which fees arise and what is agreed, you settle personally in the meeting. The form makes no recommendations and calculates no fees.
What should the form ask before the fee conversation?
Proven: the matter in the client's own words, estimated document volume, urgency and deadlines, whether the other side has counsel, legal expenses insurance and coverage status, and the client's preference among your models including budget range. Plus an upload field for key documents — they often reveal the workload better than any description.
Doesn't raising money before the first meeting put clients off?
The opposite is true: the biggest barrier before visiting a lawyer is the vague fear of incalculable costs. A client who learns in advance which models exist and that they will be discussed openly arrives with less tension. Fee transparency is an acquisition argument — not a deterrent.
Is the client's information secure in the process?
Yes — even mandate initiation falls under your duty of confidentiality, so Questee treats it accordingly: hosting exclusively in Germany, encrypted transfer, tenant-isolated database, Art. 28 GDPR DPA. No US cloud component in the processing chain — a difference from Typeform and Google Forms your privacy documentation will appreciate.
Does this work for purely statutory billing too?
Yes — the purpose just shifts slightly: the form explains that billing follows the statutory scale, asks for the value-determining key data and clarifies the insurance situation. Even without an individual agreement, the first meeting then starts without the usual fifteen-minute fee primer.
Why not just send a fee information PDF?
A PDF informs but does not answer: you learn neither the mandate's key data nor the client's preference — and whether they read it at all. The form combines both: information in your words plus a structured response you can price against before the meeting. A one-way street becomes a dialogue.

Your next fee conversation starts on equal footing

Set up the key-data form, send the link before the meeting, discuss terms instead of concepts. Free to try.

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