For dental practices

Medical history before the visit — without the clipboard

New patients complete the medical history form at home — legible, complete, medication list at hand. The assistant reviews the data instead of retyping it.

Start template
What is asked?

~10 Min of assistant time saved per new patient — no retyping

The clipboard routine

Medical history in the waiting room, rushed

The new patient fills the form five minutes before the appointment — no medication list, no reading glasses, guessed dosages. "Blood thinner? Not sure, something small and white."

The assistant retypes — errors included

Deciphering handwriting and typing it into the practice software: precisely with medications and allergies — the data anaesthesia and prescriptions depend on — transfer errors happen.

Recall via phone list

The recall list is phoned through between treatments: voicemail, callbacks, paper notes. Professional cleaning slots stay empty — revenue simply left on the table.

How Questee fixes this

  1. 1

    Set up the digital history form

    Customise the dental history template for your practice: pre-existing conditions, medications, allergies, X-ray record, dental history. The link goes out with the appointment confirmation.

  2. 2

    Patient fills in at home — medication list at hand

    From the sofa, medication plan on the table: conditional logic shows only relevant follow-ups, mandatory fields prevent gaps on allergies and blood thinners. A smartphone is enough.

  3. 3

    Assistant reviews instead of retyping — recall included

    Data arrives legible and structured — review, transfer via PDF/CSV into the practice software, done. Use the same channel for prophylaxis recall: a link instead of a phone list, the patient responds when it suits them.

Built for health data

Art. 9 compliant processing

Consent, encryption, German servers, DPA — everything Google Forms lacks for health data.

Conditional logic

Follow-ups on diabetes, blood thinners or pregnancy only when applicable.

Mandatory fields for critical data

Allergies and medication unanswered? No submission. No more blank fields.

PDF & CSV export

History as PDF for the patient file, data as CSV for your practice software.

Recall form for prophylaxis

Appointment preference via link instead of phone list — cleaning slots fill themselves.

Hosted in Germany

Patient data stays on German servers. No US transfer, DPA included.

Less than one cleaning per quarter

Free to try (3 forms). Pro for practice operations: €9/month annually, unlimited forms — history, recall, patient satisfaction.

Free

3 forms, 250 responses/month

Pro

Unlimited, 10,000 responses/month, AI included

View all plans

Answers from the practice

May we collect health data via an online form?
Yes, with the right safeguards: health data is a special category under Art. 9 GDPR. You need patient consent, encrypted transfer and a DPA with the provider. Questee hosts in Germany, provides the DPA (Art. 28 GDPR) and uses no US subprocessors. Google Forms does not meet these requirements.
Does this replace the signature on the history form?
The patient enters the data digitally; confirmation happens at the visit — many practices print the completed PDF for signature, or confirm via the signature pad in their practice software. The time gain remains: reviewed, legible data instead of clipboard handwriting.
Do the data get into charly or Dampsoft?
Via PDF or CSV export. Practice software has history modules but no patient frontend for home use — Questee closes exactly that upstream gap: the patient enters, the assistant reviews and transfers. The PDF files directly into the digital patient record.
What about older patients without a smartphone?
The form runs in any browser — on a PC or a relative's tablet too. For everyone else, the clipboard remains as a fallback, or the assistant enters the answers directly during intake. Data stays consistent regardless of the path.
How does prophylaxis recall work concretely?
You create a short recall form (preferred date, weekday, morning/afternoon, callback number) and e-mail the link to due patients. Responses come in structured, the team books in batches — instead of working phone lists between treatments.
How long are responses stored?
You define it per form. Many practices export the history as PDF into the patient record (where the 10-year dental retention duty applies) and let Questee auto-delete the online response afterwards — retention policy with audit trail included.
How fast is the setup?
Pick the template, adjust practice name and questions, add the link to the appointment confirmation e-mail — done in an afternoon, no IT contractor. Nothing to install; your practice software stays untouched.

The next new patient arrives with a completed history

Start the template, adjust questions, add the link to the confirmation e-mail. Free trial, no contract.

Try template now